CHAPTER ONE
INTRODUCTION
1.0 Background of the Study
Most offices and organization appreciate the importance
of record management. Horn by (2001) defines record “as written account
of facts, accounts put down as hey occur and stored small collection
of data about a specific) that exists as a units of information in
machine readable form facts know about the past or somebody or
something”
Samdanel (1998) defines record “as large of document e.g.
letters, memorandum, report etc which are created, processed, stored
and reviewed in any business organization or office.
In other words, record management refers to the sum total
of all activities designed to control the lifecycle of records from
its disposition.
Record management deals with the creation, distribution,
presentation, maintenance, preservation, retrieval and disposal of
records.
Mills and standingford (1983) see record management as “a
direct connection between the practical working and the clerical
operations”.
Record management entails the following:
There are few or no area in an organization which are
likely to escape the impact of computerization since business need for
providing information are increasing in volume and complexity, the use
of computer as a machine, which can receive, process present
information in to it, at a very speed is essential.
It is claimed that application of computer to record
management in an office has made record management easier and more
reliable. The concern of this study is, therefore to investigate the
impact of application / utilization of computer an record management in
the office.
This research work mends to discover what impact the computer has on record management in today’s office.
Also, we seek to determine and highlight the relative
importance of computer as a means of keeping record over all other
methods of record keeping like manual filling system and indexing etc.
The following question granted the study:
The purpose of this research work is:
The study will be off great importance to organization and most especially the secretarial personal to know the impact of computer on record management in an office and its effective and efficiency in organization and it will enable organization. Companies to appreciate the impact of computer on record management.
Some constraints faced by the research in the course of these study includes the following.
However having summarized these challenges, the researcher was confident of the validity of the research work.
The research study focus. It attention on the impact of computer on record management in Federal Polytechnic, Offa.
Computer: is an electronic machine that receive
instruction data as input, translate the data, process it, and present
as out put to the user.
Record management: describe as the deployment of stored
and retrieve information for the achievement of the objective with
function of providing appropriate information and communication network
to all sectors within and outside an organization.
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