The Design and Implementation of Staff
Attendancesystem is an academic work which aims in developing a computerized system
to maintain the attendance of Staff in a company.
in an organization is important to ensure the continuous operation. Aiming at
the disadvantages of traditional pen and paper attendance system, an Integrated
Staff Attendance System (ISAS) is proposed. ISAS is a system used to record the
present of staffs to work. It provides a customization option of using an input
device: fingerprint technology. Rapid Application Development (RAD) is used as
it gives much faster development process which will guarantee the punctuality
of the system delivery. This system allows the workers to take attendance, view
their user profile and also attendance, while the manager can view workers’
attendance, managing workers’ information and generating attendance report.
It is a computerized robust payment
system. It also has the facility of showing all reports of Staff attendance.
Overall this project of ours is being developed to help the company, schools,
hospitals, secretariat to maintain the attendance in the best way possible and
also reduce the human efforts. The Programming language used in developing this
application software is Visual Basic.net 2012. It runs in Windows 98 to Latest
windows 10. It also requires Microsoft access 2010 re-distribution to avoid
errors. It also needs Crystal report to be installed to view the report in the
TABLE OF CONTENT
of the Study
1.3 Statement of
of the Study
of the Study
of the Study
1.7 Scope of the
of the Study
Analysis of the System
This chapter gives an overview about
the aim, objectives, background and operation environment of the system.
OF THE STUDY
The operation of any company is
based on the contribution of staff either from executive level or operational
level. For example, in a factory, the shop floor operation required full
attendance of engineer, technical staff, and operation level staff before they
start the operation. Therefore, the attendance system provides the information
of the staff’s existing to the shop floor. Their information will help them to
plan the operation and do any changes for any absent.
Attendance can be defined as
the action of being present at one place or event
 For example present to
somebody party or present to work in office. Attendance is one of the important
factors in many institutions and organization that need to be followed by
. Staff attendance tracking
is a common practice in almost all organizations. It is highly important for
one organization in order to maintain their performance standards
. in the previous
implementation, there are various types of attendance systems that have been
developed. For example: attendance systems by using pen and paper, using
database, and also biometrics. These implementations still can cause lots of
problems such as providing incorrect information to the users.
The purpose of
this integrated attendance system is to computerized the traditional way of
record attendance. Besides that it is used to create a combination of various
types of attendance where users can either choose to use smart card or
fingerprint technologies. For example, by using combination of both smart card
and fingerprint technologies to record workers attendance, the attendance
system can be strongly protected and the inappropriate manner of behaviors can
be eliminated. If one of the devices is malfunction, the others can acts as
1.2 STATEMENT OF
For companies that use pen and
paper to record their attendance, with the large amount of staff in the
company, this will be a problem to the manager to keep track on staffs’
attendance because by using pen and paper, one worker can help other workers to
sign his/her attendance even though they do not go to work or either the
workers are late to work.
For small companies which have
only 10 staffs, it is not worth for them to purchase a fingerprint attendance
system. This is because the cost of one fingerprint device is quite expensive
and they need an expert which has knowledge to help configure and maintain the
With the existing approach,
there is only a single input device use to record the staff attendance either
using smart card or fingerprint. If one company would like to have 2 different
input of attendance system to provide interchangeable function, they will need
to purchase both systems which will be costly. In addition, if one day the
single input device suddenly breakdown, the attendance cannot be recorded.
Therefore, there is a need to develop an
integrated attendance system with various type of input to fulfill customer
needs and requirements because it is flexible and it can bring convenient to
the manager to summarize and manipulate staff information. Lack of effectiveness in their methods of record
keeping, further compounds the problem.
1.3 OBJECTIVE OF
The objectives of this project
i. To develop an Integrated
Staff Attendance System (ISAS) by using fingerprint technologies.
ii. To provide the potential
users with the customize option of using both input device.
iii. To develop an algorithm
for the staff working hours processing towards attendance system
OF THE STUDY
The use of staff attendance
system is very important because of human being proneness to error, leaving the
staff to write down their names might not be accurate as staff can even write
attendance for their fellow staff and their handwriting legibility can be a
case when compiling the attendance record at the end of the month.
The official in charge of attendance collation is highly favored by this system
because use of pen and paper as a means of collating staff attendancewill leave
the official in charge with numerous sheet of paper, which will be hectic as
he/she has to start comparing several sheets to record the average attendance
for just a staff. The official is going to waste a lot of time compiling the
attendance percentage at the end of the month, mistake can creep in due to the
large volumes of papers.
Successful implementation of this project mean the staff attendance credibility
can be queried or put to test anytime, and result are produce fast and
accuracy, without stress.
OF THE STUDY
of academic materials.
of financial support
of programming software such as vb.Net, and Crystal report.
1.9 SCOPE OF THE STUDY
i. This system is used to
records staffs’ attendance.
ii. The implementation is
implementing in the Company of SPRINGLIGHT TECHNOLOGY.
iii. The users of this system
are the manager and workers of SPLIGHT.
iv. The technology that will be
used to conduct this project is the fingerprint device.
v. The input device will be
installed at various locations in the organization.
1.8 ASSUMPTION OF THE STUDY
It is assumed that all the data collected are correct and contains no
Seaport:A large town on or near a coast with a harbor that big ships can be used.
Management: It is the co-ordination of all the resources of an
Organization through the process of planning,
Organization, directing and controlling
System: Physical component of a computer that is used to perform certain task.
Data: Numbers, Text or image which is in the form suitable for Storage in or processing by a computer, or incomplete Information.
Information: A meaning full material derived from computer data by organizing it and interpreting
it in a specified way.
Input: Data entered into a computer for storage or processing.
Output: Information produced from a computer after processing.
System: A set of interrelated components that collect (or retrieve), process, store and distribute information to support
decision making and control in an organization.
Seaport Management System: A seaport
management system, also known as an automated seaport system is software that
has been developed to handle functions of a seaport.
COMPUTER:-Computer is an electronic device that
accepts data as Input, processes data and gives out information as output to
SOFWARE:-Software is set of related programs that
are designed by the manufacturer to control the hardware and to enable the
computer perform a given task.
HARDWARE: - Hardware is a physical part of a
computer that can be touched, seen, feel which are been control by the software
to perform a given task.
DATABASE: - Database is the collection of related
data in an organized form.
PROGRAMMING: - programmingisa set of coded
instruction which the computers understands and obey.
TECHNOLOGY: -Technology is the branch of knowledge
that deals with the creation and use technical and their interrelation with
life, society and the environment, drawing upon such as industrial art,
engineering, applied science and pure science.
7. Algorithm : A set of logic rules determined during the design phase
of a data matching application. The ‘blueprint’ used to turn logic rules into
computer instructions that detail what step to perform in what order.
Application: The final combination of software and
hardware which performs the data matching.
Data matching database: A structured collection of records or data that is stored in a computer
Data cleansing: The
proactive identification and correction of data quality issues which affect an
agency’s ability to effectively use its data.
Data integrity : The quality of correctness, completeness and complain with the intention
of the creators of the data i.e ‘fit for purpose’
Enrollment : The process of an individual to enroll aith
an agency. Involves the initial collection of identifying details.
1.5 Thesis Organization
This thesis consists of four
(4) chapters. Chapter 1 discusses on the introduction of the system. The
purpose of this chapter is to briefly explain about the overview system that is
developed. This chapter also supply with the problem statements, objectives and
the scope of the study.
Chapter 2 is literature review.
As the name given the purpose of this chapter is to reviews the previous
research works which was conducted by other researches. All the relevant
journal, thesis and books taken from those researches will be discussed in
Chapter 3 is research
methodology. This chapter reveals the techniques, algorithms and related
software that will be used for the project development. Besides that, it will
also discuss about the process flow in detail of this research.
Chapter 4 is implementation and
testing. This chapter documenting all the process that involved in developing
this system and the testing made to the system.
5, the conclusion concludes and come out with a summary about the developed