ABSTRACT
This research was carried out to find the impact of
compute on record management in an office with the reference to thirty
secretaries working in Federal Polytechnic, Offa. Research questions
guiding the study were as follow: (1) what impact does the computer has
on record keeping in terms of reliability? (2) What impact does the
computer has on record keeping in terms speed? (3) What impact does the
computer has on record keeping In terms of retrievals? (4) What impact
does computer has on effectiveness on record keeping? Structure
questionnaire was design and administer the secretaries. Simple mean
was used to analyze the data and the results revealed that the findings,
it was concluded that the computer is currently the most reliable
tools for record keeping. Effective record keeping has positive impact
on productivity. Following the drawing of conclusion, recommendation
was offered for improvement of computer services in Federal
Polytechnic, Offa.
TABLE OF CONTENTS
TITTLE PAGE i
CERTIFICATE
ii
DEDICATION
iii
ACKNOWLEDGEMENT iv
ABSTRACT v
TABLE OF CONTENTS
CHAPTER ONE
- INTRODUCTION 1
- BACKGROUND OF THE STUDY 1-2
- STATEMENT OF THE PROBLEM 2
- RESEARCH QUESTION 2
- THE PURPOSE OF THE STUDY 2
- SIGNIFICANCE OF THE STUDY 3
- LIMITATION OF THE STUDY 3
- SCOPE/DELIMITATION 3
- DEFINITION OF TERMS 3
CHAPTER TWO
2.0 INTRODUCTION 4
2.1 DEFINITION OF RECORD MANAGEMENT 4-5
2.2 PRACTICING RECORDS MANAGEMENT 5-7
2.3 CURRENT ISSUES IN RECORD MANAGEMENT 8-9
2.4 DATA PROCESSING 9-9
2.5 ESSENTIALS OF A GOOD FILING SYSTEM 9-12
2.6 DEFINITION OF COMPUTER 12
2.7 ROLES OF COMPUTER IN BUSINESS ORGANIZATION 12
2.8 IMPACT OF COMPUTER ON RECORD KEEPING 13
CHAPTER THREE
- INTRODUCTION 14
3.1 POPULATION OF THE STUDY 14
3.2 SAMPLE 14
3.3 RESEARCH INSTRUMENT 14
3.4 METHOD OF DATA COLLECTION 14
3.5 METHOD OF DATA ANALYSIS 15
3.6 DECISION RULE 15
CHAPTER FOUR
- PRESENTATION 16
4.1 ANALYSIS OF RESPONDTO THE RESEARCH QUESTION 16-18
CHAPTER FIVE
- SUMMARY CONCLSION AND RECOMMENDATION 19
5.1 SUMMARY OF FINDING AND DISCUSSION 19
5.2
CONCLUSION.
20
5.3 RECOMMENDATION 20-21
5.4 SUGESTION FOR FURTHER STUDIES 21
REFRENCE 22-23
RESEARCH QUESTION 24
CHAPTER ONE
INTRODUCTION
1.0 Background of the Study
Most offices and organization appreciate the importance
of record management. Horn by (2001) defines record “as written account
of facts, accounts put down as hey occur and stored small collection
of data about a specific) that exists as a units of information in
machine readable form facts know about the past or somebody or
something”
Samdanel (1998) defines record “as large of document e.g.
letters, memorandum, report etc which are created, processed, stored
and reviewed in any business organization or office.
In other words, record management refers to the sum total
of all activities designed to control the lifecycle of records from
its disposition.
Record management deals with the creation, distribution,
presentation, maintenance, preservation, retrieval and disposal of
records.
Mills and standingford (1983) see record management as “a
direct connection between the practical working and the clerical
operations”.
Record management entails the following:
- To account for the goods which have purchased as far
as practicable, to trace them through the business until it have been
develop and changed to the customer or client.
- To report on stock bases and wastage
- To report on transaction of an office
- To report on goods held on ordered in relation to requirements for production and selling programmes.
- To report on inactive stocks.
- To provide information for department changing or costing purpose.
- Computers are now found in every field of human activities from space explanation to literacy studies.
There are few or no area in an organization which are
likely to escape the impact of computerization since business need for
providing information are increasing in volume and complexity, the use
of computer as a machine, which can receive, process present
information in to it, at a very speed is essential.
It is claimed that application of computer to record
management in an office has made record management easier and more
reliable. The concern of this study is, therefore to investigate the
impact of application / utilization of computer an record management in
the office.
- Statement of the Problem
This research work mends to discover what impact the computer has on record management in today’s office.
Also, we seek to determine and highlight the relative
importance of computer as a means of keeping record over all other
methods of record keeping like manual filling system and indexing etc.
- Research Questions
The following question granted the study:
- What impact does the computer have on record keeping in terms of reliability?
- What impact does the computer have on record keeping in terms of speed?
- What impact does the computer have on record keeping in terms of retrieval?
- What impact does the computer have on effectiveness 0n record keeping?
- Purpose of the Study
The purpose of this research work is:
- To find out and show to the business world the record management features of the computer.
- To determine its impact on the record management.
- To determine its durability and reliability.
- Significance of the Study
The study will be off great importance to organization
and most especially the secretarial personal to know the impact of
computer on record management in an office and its effective and
efficiency in organization and it will enable organization. Companies
to appreciate the impact of computer on record management.
- Limitation of the Study
Some constraints faced by the research in the course of these study includes the following.
- Financial constraint
- Time constraint
- Support’s busy schedule.
- Death of relevant literatures.
However having summarized these challenges, the researcher was confident of the validity of the research work.
- Scope / Delimitation
The research study focus. It attention on the impact of computer on record management in Federal Polytechnic, Offa.
- Definition of Terms
Computer: is an electronic machine that receive
instruction data as input, translate the data, process it, and present
as out put to the user.
Record management: describe as the deployment of stored
and retrieve information for the achievement of the objective with
function of providing appropriate information and communication network
to all sectors within and outside an organization.