ABSTRACT
Unemployment in the present day Nigeria resulted
from different misgivings and lack of direct approach to by those concerned to
tackle this problem. There are very few jobs compared to the large number of
citizens up to the age of being in the labor force. In recent years, subsequent
governments and corporate bodies have one way or the other tried to device a
means of reducing the instances of unemployment, some being successful to some
extent, and other cases having efforts and huge finances being wasted due to
lack of proper management, supervision and low productive system of operation.
This research project is dedicated to providing a
new system that would solve the problem of linking a large number of unemployed
individuals to firms, companies, institutions or government agencies that are
in need of employing people for one reason or the other. This project has a
case study of National Directorate of Employment ( Uyo Secretariat). It is an
agency formed by the Federal Government with the sole purpose of employing as
many unemployed individuals into the labor force.
This research work, right from its inception is
dedicated to greatly solving the problem of errors prone to the manual method
of collecting, managing and storing of data as well as distributing processed
information. It introduces an electronic means known as Automation, a process
that entails the use of the computer and its accessories to manage data and
information at a more efficient and effective rate. This would be achieved by
introducing an Employment System, hence the project topic: “An Automated
Employment System”.
TABLE OF CONTENT
Title page i
Approval Page ii
Table of content iii
Dedication iv
Acknowledgment
v
Abstract
vi
CHAPTER ONE
1.0.
INTRODUCTION
1.1
PROJECT
BACKGROUND
1.2
STATEMENT
OF THE PROBLEM
1.3
OBJECTIVE
OF THE STUDY
1.4
SIGNIFICANCE
OF THE STUDY
1.5
RESEARCH
METHODOLOGY
1.6
SCOPE
OF THE PROJECT
1.7
LIMITATION
OF THE PROJECT
CHAPTER
TWO
LITERATURE
REVIEW
CHAPTER THREE
ANALYSIS
OF THE PRESENT SYSTEM
3.0
INTRODUCTION
3.1
ANALYSIS OF THE PRESENT SYSTEM
3.2.
SOURCES OF DATA COLLECTION
3.2.1
FORMS AND DOCUMENT
3.2.2
REPORTS
3.3. SHORT HISTORY OF THE AGENCY
3.4 ANALYSIS OF THE AREA OF STUDY
3.5. DESCRIPTION OF THE AGENCY
3.6. OBJECTIVES OF THE AGENCY
3.7 ORGANIZATIONAL AND MANAGEMENT STRUCTURE
3.7.1
ORGANIZATIONAL STRUCTURE
3.7.2
ROLES AND RESPONSIBILITIES
3.7.3
DATA FLOW DIAGRAM OF THE PRESENT SYSTEM
CHAPTER FOUR
PROGRAM SPECIFICATION AND IMPLEMENTATION
4.0 INTRODUCTION
4.1. PROGRAM DESIGN
4.2 PROGRAM MODULES SPECIFICATION
4.2.1 PROGRAM MODULE FLOWCHARTS
4.2.1.1 FLOW CHART OF FORM LOGIN
4.2.1.2 FLOW CHART
4.2.1.3 FLOW CHART OF FORM MAIN
4.3 PROGRAM CODING PLATFORM
4.4 PROGRAM IMPLEMENTATION
4.4.1 HARDWARE REQUIREMENTS
4.4.2 SOFTWARE REQUIREMENTS
4.5 SYSTEM TEST RUN
4.5.1 CHANGE OVER PROCEDURE
4.6 SYSTEM MAINTENANCE
4.7 DOCUMENTATION
4.7.1 INSTALLATION MANUAL
4.7.2 RUNNING THE SYSTEM
4.7.3 SYSTEM SECURITY
CHAPTER FIVE
SUMMARY, CONCLUSION AND RECOMMENDATION
5.0 CONCLUSION
5.1 RECOMMENDATION
References
Appendixes
CHAPTER
ONE
1.0
INTRODUCTION
Employment system is a database of individuals
which provides a list, usually in alphabetical order, of people’s names,
contact address, telephone member and other personal information pertaining to
a particular group of individuals known as applicants. This system in its entirety
also contains the curriculum vitae (C.V) of individuals grouped under different
sections such as job seekers, short listed candidates for an interview or
qualified persons designated an employment status, as the case may be.
The system on its own enables an individual to
conduct his/her search with little or no difficulty since the data
he/she needs
has already been formatted in such way the individual can access it with
little
or no skill at all. They usually stored under headings and are stored
alphabetically. Technology has evolved in recent times to a
level where competition between existing systems and a new design are
accessed
and compared on the basis of reliability, compatibility, output design,
speed
and efficiency, not to mention sophistication. Globally, people are
mostly
interested in systems that can match any standard found in the
international
market. This project, however is designed to assist employment agencies
in
their bid to connect firms or organizations in need of some qualified
individuals to fill up vacancies in their establishments and also to
help the
public to be well informed of such vacancies, hence the choice of the
National
Directorate of Employment as the suitable case study for this research
project.
1.1 PROJECT BACKGROUND
This project is based on the gradual process of
completely transferring the manual procedure of both managing and keeping track
of information and data related to employment delivery. It is a project totally
dedicated to the use of computes otherwise known as automation, to provide a
faster, more reliable and accurate process of managing information that is
greatly essential in the provision of employment by agencies working for the
government or contracted by private bodies.
Computers these days are gradually being introduced
into every sector of our daily lives and its use in managing database cannot be
over emphasized computers have come a long way to replace human limitations
such as the ability to perform series of repetitive activities without easily
getting weary or entirely bored. It has saved human energy and performs its
activities/functions much faster than the average man.
The few mention advantages and merits of automating
(computerizing) certain activities over the usual manual way of carrying out
similar activities, necessitated in making the researcher to propose and design
a new system, which will entail the gradual change from the existing system of
manually managing data to an automated system of the same procedure. This will
culminate in the use of the computer to:
Ø Input data
Ø Process the data into information
Ø Store the information and
Ø Access the information at any given time and place
whenever the need arises.
Although risks cannot be entirely ruled out when
using an automated system, they are however minimal and highly reduced to the
lowest level when qualified personnel are left to manage and administer the
system.
1.2
STATEMENT OF THE PROBLEM
The primary function of the National Directorate of
Employment is to assist the government in providing jobs for the unemployed
populace and also to help the unemployed to get gainful employment for their
benefit. There are several problems hampering the link between qualified
personnel (or applicants) to some potential employers. Most of such problems
could be summarized into:
Ø Staff
attitude: The nonchalant
attitude of some of the staff of certain employment agencies towards requests
due to some difficulty they encounter while collecting data. Also, some
departments working under the some establishment view themselves as independent
entities, hence the flow of information suffers serious setbacks and access to
central data becomes increasingly difficult.
Ø Processing: Poor data and information flow within the
organization due to job duplication and role redundancies and also errors due
to incorrect entries from the public.
Ø Time
wastage: Time wastages
could be due to lack of well defined information retrieval system, insufficient
number of employed personnel and delay caused by postal services. This affects
the overall response time of the agency to requests.
1.3
OBJECTIVES OF THE PROJECT
This research project, from its inception, has some
targeted goals and objectives which serve as the motivating factor behind the
system design. The new design is intended to be efficient in the sense that the
database software would produce the required results satisfactorily without
much time and valuable resources being wasted. The project would in turn be a
reliable substitute in the sense that the usual process of manually storing,
retrieving already collected data or information, which are at most times error
prone due to human factors such as commission, are eliminated. In other words,
the project is aimed at improving information and data flow within the agency
(directorate). Usually, the research project is designed to eliminate
problems/set backs which the commonly experienced due to physical management
and processing of documents (files) of respective requests made to the agency.
From the above mentioned points, its objectives could be summarized into:
Ø Improving data and information flow (management)
within the system
Ø Providing high quality information for the
management to make relevant decision at the needed time.
Ø Reduction of unnecessary time wastages incurred
during data processing, storage and retrieval of information.
Ø Making for a quicker response time.
Ø Linking qualified personnel to vacancies and also
providing organization s with suitable applicants for vacant posts in their
establishment.
Ø Reduction of clerical operations amongst other
benefits.
1.4
SIGNIFICANCE OF THE PROJECT
The application of an automated employment system
will make for an improved public awareness due to the fact that information
processed or possessed by the agency (directorate using the this new system)
would readily be linked to the internet or the ‘yellow pages’ as the case may
be information generated can be readily passed unto the public at a faster rate
as would have been the case using the existing system. In other words, rapid
technological changes and improvement gave rise to a required standard for
which this new has attained.
Furthermore, this new system will lead to a greater
patronage from the public due to the efficiency and reliability associated with
the system. This project signifies a design which serves as the best feasible
alternative solution to the problem of data management and control. The new
model and its software capabilities enable the new system to be implemented in
any part of the world due to the portability nature of the software.
Finally, this study serves as a good reference
material for researches in the field or those undertaking a similar research.
1.5
RESEARCH METHODOLOGY
The research method adopted in this research
project is as follows:
i.
Investigation and analysis of the present system: Here, the researcher studied the existing system
as regards to its set objectives, its functions and managerial capabilities.
ii.
Interview: Certain workers and employees at the personnel
department of the National Directorate of Employment were interviewed;
necessary information and raw data were both collected and noted. Such
information played a great role in the development of the new system.
iii.
Observation: The processes and procedures involved in data and
information flow in the agency were observed. Also, their relationship with the
intended results were observed, compared and carefully noted.
iv.
System development: The new system was developed firstly by carefully
analyzing the problems evident in the existing system, proffering solutions and
therefore, the researcher went ahead to design a model for the new system.
Subsequently, the developed system was tested accordingly with data for which
required solution/results were previously achieved using the manual system of
operation. Both results were compared and it was found that the solutions were
similar but with the new solution, having me the target with a higher degree of
accuracy, at a quicker response time, improved management control and also at a
reduced cost.
1.6
SCOPE OF
STUDY
This research work is dedicated to bridging the gap
between the unemployed (job applicants) and prospective employers. It is purely
limited to the use of an employment directory to link applicants to various
vacancies. This project will only cover the area of using the directory
database to provide the necessary information required by an organization to
employ qualified individuals into positions needed to be filled. After the
analysis of the existing system, some areas were noted for improvement while
some sensitive areas demanded conversion, which could best be handled by a
computer method i.e. automation.
It must be noted however, that this project or
model does create job opportunities by design but provides an easy and more
efficient access to information needed for smooth employment delivery is
therefore hoped that future researchers will carry out further work on this
subject.
1.7
LIMITATION OF THE PROJECT
There were certain constraints encountered while
the research for this project was being carried out. Listed below are some of
the prominent ones. They are:
Financial
constraints: Limited
source of funds as regards the high rate of transportation culminated in the
choice of the National directorate of Employment as case study.
Time: The time needed to travel outside the school
environment to other places (distant places in particular) in search for the
required data was limited; this also led to the choice of N.D.E Uyo as case
study.
Privacy
of data: Due to the
sensitive nature of certain information, the researcher was not able to get
certain personal information about some individuals from the agency.
Staff
attitude: Some members of
staff of the agency were not readily helpful when approached for specific
information. This was another source of hindrance to the completion of the
project.
Nevertheless, as there were hindrances and
limitations arising from different quarters, the researcher was able together
all the necessary information required for the completion of this project.