paper aimed at designing and implementing a computerized visitor management
systems for Small, Medium and Large organizations. Many large organizations
with numerous visitors who come in and out of the organization to meet up with
various appointments are always faced with the problem of adequately capturing
visitors and booking appointment dates with them. This system solves the
problem of appointments and it effectively captures guest information for
future purposes in the organization.
Php, Java, Visitor Log Book,
1.1 BACKGROUND TO THE STUDY
A visitor record system (VRS) is an
evolving concept defined as a
systematic collection of visitors information. It is a record in digital format
that is theoretically capable of keeping track of list of visitors and their
personal details for effective service from both clients and the company.
STATEMENT OF PROBLEM
This project work is to unravel the
tedium of working with conventional visitor system, where record entry and retrieval
are still done manually. Using these conventional moods of operation may pose
delay in the administrative system, where issues such as an instant retrieval
of visitors(clients) information as with regards to tracking our clients either for promotions,
advertisement, or shared company interest may pose little delay. But this
research work provides basic visitors(clients) system where clients information
are stored on visit to the company aiding proper storage and maintenance of
client. Staff performance record are being access by the administration since
every client is tag to a staff on visit to the company.
1.3 AIM AND
OBJECTIVE OF STUDY
This research work is aimed at
providing an electronic system for
keeping tracks of visitors(clients) on visit to the establishment, reasons and
booking base on the staff visited are assess for proper performance work ratio.
The sole objective of this research is
to provide adequate assessment of staff base on the amount ofvisitor(client)
and their reason. Also keeping track of visitors(clients)information for easy
Research is based
on the current trend ongoing in offices I have visited,where I have to filled
my details on a visitor book manually. These book is later stored on a file
cabinet. Retrieving of visitor information from these book is done manually by
going through the pages of these book one after the other. The new system that
is to be developed is handle visitor record in view to access staff performance
work ratio and providing easy and reliable storage medium.
1.5 SCOPE AND
LIMITATION OF STUDY
The scope of this research is to design
and implement a visitor system that model an organization structure by
registering staff into the system, and collect visitors information on visit.
Reasons of visit are taking and append to a staff for whom the visitor is there
to see. The system will also provide a search engine for easy retriever of
staff record from store. And lastly, provide a secure interface by granting
access to only authorized personnel to use the system.
This visitor management system will be limited to the following
automation through mail
Biometric capturing of
Client: A client is a piece of computer hardware or software that accesses a
service made available by a server. The server is often (but not always) on
another computer system, in which case the client accesses the service by way of a network
person who visits, as for
reasons of friendship, business, duty, travel, or the like.
Management System: A management system is the framework of policies, processes and
procedures used to ensure that an organization can fulfill all tasks required
to achieve its objectives.
Visitor management system software: This software is what runs the
electronic visitor management system. At most facilities, this software would
be installed on an existing personal computer that is already located at the