Design and implementation of a computerized library offense documentation system
A library is an institution of knowledge acquisition and
learning; it provides invaluable serves to students, information server and to
a wider local community. Several libraries have suffered failure as a result of
inadequate management and incapacitations in handling sensitive information as
regards members of the library.
This research therefore, aimed at developing a library
offence documentation system, which will help to keep records of library
In the course of the
development of this new system, the current system was analytically and
critically studied or assessed and thus the identified strengths and weaknesses
were highlighted and a new system was designed for the weakness.
The present system was
analyzed using a standard procedure recognized worldwide for such purpose and
this is called Structured System Analysis and Design Methodology (SSADM). PHP (Hypertext pre-processor) was used
to code the program modules developed for the system using some computer aided
A library is a
Latin word “liber” means book is an organized & collection of information
resources made accessible to a defined community for reference or borrowing. It
provides physical or digital access to materials, and may be a physical
building or room, or a virtual space. Globally library is an emerging
knowledge-based society of the twenty first century because people need
information to sustain their growth development, and intellectual capital
investments knowledge and information have become wealth generators which make
library a vital tool since it is repositories of reference resource, stacked
with books and other information dissembling sources. A library is an
institution of knowledge acquisition and learning; it provides invaluable
serves to students, information server and to a wider local community (Ugah,
As earlier stated in section 1.0 A library is an organized
collection of sources of information and similar resource, made accessible to a
defined community for reference or borrowing. It provides physical or digital
access to material and, maybe a physical building or room, or a virtual space,
or both. (Casson&Lionel, 2002). A library’s collection can include books,
periodicals, newspaper, manuscripts, films, maps, prints, document, microform,
CDs, cassettes, videotapes, DVDs,Blu- ray Discs, e-data based and other
formats. (Allan;1984). A library is organized for use and maintained by public
body, an institution, a corporation or a private individual public and
institutional collection and service may be intended for use by people who
choose not to –or cannot afford to purchase extensive collections themselves,
who need material’s. (Rany, 2013). In addition to proving materials, libraries
also provide the services of librarians who are experts at finding and
organizing information needs for libraries by providing quiets areas for
studying, and they also often offer common areas to facilitate group study and
collaboration. Libraries often provide public facilities for access to their
electronic resources and the internet modem libraries are increasingly Bing redefined
as places to get unrestricted access to information electronically. There are
different types of libraries depending on the information that are retrievable.
There, user accessibility of the information. These factor had led to the
classification of the library into several categories including, national
library which serve as a national repository of information, researcher
library, reference library which does not lend books or any other information
material and academic library. (Nicos& John,1978). This research Focusing
on academic library, since it often serve
number of services to students to provide student necessary tools needed
for their succeed in their programs.(Casson,2002)
These workshops may include help with citations; effectives search techniques
journal database, and electronics citation software. (casson, 2002) Since
library provides service to different individuals laws/rules of the library are
formulated, designed to preserve the material and the activities in the library
both for the librarians and the user to have accessed to the information needs.
The establishment of these rules & regulation are variably achieved by
conducting logical evaluations by seeking the opinions from the librarians and
the user to device an appropriate sanction for offender. Although it has been looked at or defined
variously this aspect of library management can as well be computerized to meet
the evolving nature of the library service. We live in an information age, and
libraries are expected to use information and communication technologies (ICT)
to provide information more expeditiously and exhaustively to their user than
easer provided. Computerized of library “housekeeping” operations is an
important activity in this context. “Automation” when used in a library or
similar environment, refers to the computerization of activities
automation or computerization refers to use of computers associated peripheral
media such as
magnetic tapes, disks, optical media and utilization of computer based
service in the performance of all typesof library functions and operations.
capable of introducing a great degree of automation in operations function
since they are
electronic, programmable and are capable of controlling a process
Use of information and communication technology in the process control of
move the library operation economically feasible (Roberts & John marres,
1997). The capabilities of computer associated peripheral media & its
application in library activities and services can led to a highly significant
quantitative and qualitative improvement of operation.(Sadnand& Shamin,
1.2 STATEMENT OF PROBLEM.
computerize, library tasks were performed manually and independently from one
another by Selectors ordered materials
with ordering slips, indexed them with the card catalogue and documentation of
library offences is usually a by task because of lack of comprehensive report.
1.3. AIM AND OBJECTIVES
The aim of
this project is to design and developed a computerized system for detection of
are the objectives of the project
1. To design a computerized system for
detection of library offence.
2. To developed algorithm that will be used
in implementing the design computerized system for detection of library offence
that will help in registers of offence and sanction against offensive users.
3. To safely keep the list of offensive
To computerize the description of offence.
1.4 SCOPE OF LIMITATIONS OF THE STUDY
This project cover the
designing of a system that collect information of a library user borrower at
his first entrance (these information include name, Department, course, home
Address and the borrowing duration of materials ) and it is limited to library
SIGNIFICANCE OF THE STUDY
The present educational
policy emphasize on self-study, experiments, field study and research rather
than classroom study. Therefore, library has to play vital role in the higher
education to meet user requirement. Hence the significance of this project:-
Is to play a vital role in the higher education to meet up
with evolving trend of library user’s requirement.
It enhances optimum merit of automation functions &
comparatively low cost in the use of computerized library facilities.
This also eases the automation of the library offences to
ease the work of librarian, facilitate collection or more detailed data which
can assist Liberians in proper management of library.
This is an institution
which hold books and other forms of stored information for use by the public,
it is usual but not a defining features of a library, for it to be housed in a
building, to lend items of its collections to member either with payment or
without payment and a provide various other services for its community of user.
Computerizes of library
“housekeeping” operations is an important activity in this context.
“Automation” when used in a library or similar environment, refers to the
computerized or mechanization of activities in the library.
In this context of
library, it is the transgression or violation of the law or moral requirement
of the library activities. Since libraries are institutions that provide
services to the people, laws are established to regulate the established moral
rules, users that violate these rules are said to have commit offence against
the rule of the library.
A punishment for violation
of the rule or an infraction of the daily or procedures.
1.6.5. LIBRARY STAFF
This is the general term
used for individual attending to the daily activities of the library.
1.6.7. LIBRARY DATABAS
This is also the general
term used for the database that runs the library systems.