COMPUTERIZED REGISTRATION AND STUDENT RECORD (CASE STUDY BIDA POLY CONSULT COMPUTER TRAINING INSTITUTE)
This project is carried out to design
a Computerized registration and student record (Case study bida poly consult
computer training institute) in Faculty of Information and Commutation
Technology, Osun State Polytechnic Iree, cannot be over-emphasized, due to the
need of the review of the old system. The old system is no more adequate due to
the associated problems. The new system have to be design in order to correct
short coming. The new system is in modular forms, which make the work easy
review and amendments can be done, without any effect on the others.
Documentation was presented in a simple form in such away that computer
literate will understand the application of the package, it also design on such
a way that it will generate the expected output (Student Registration).
Adequate security is given to the new system against illegal manipulation. Due
to the limitation of the few personal directly involved in the school work.
1.1 GENERAL OVERVIEW
profound effect of the application of computers in institution of higher
learning cannot be over emphasized. Computer is been used to process students
admission and registration as well as their academic processing or procedure.
Besides that the result o f the student i.e fully computerized which makes it
easier and quicker to process. This does not stop here, the off payment is also
being processed using computer. However it should be noted that any institution
of higher learning requires the services of principals, teacher, librarians,
lecturer, bursars, registration provosts, rectors, vice chancellor and a host
of categories of per efficient and effective operation. It is the leadership
qualities coupled with academic conquests of these principal offices that will
integrate the power of computing with student information system and order to
produce of faster dynamic and efficient of the development.
Moreover, an efficient information
system of the institution is not of paramount importance because it assist in
the management of student record and also in providing adequate academic
facilities for their students.
1.2 DEFINITION OF STUDENT
When a person becomes a prospective
student in any institution of higher learning, a record contains the
information about the student like: full name, sex, date of birth, marital
status, religion, state of origin, nationality, permanent addressed e.t.c. Student
registration system could be defined how ever as a means of providing adequate
resources for analyzing, designing and recording student related records like:
student registration procedure, payment system as well as their academic
A well organized and well automated, student registration system will
and academic research, equip the institution with relevant information so as to
make a strict all vision to any student in cases of emergency and also to
prevent the occurrence of certain academic vices like: certificate forgery,
other illegal academic qualifications as in case of one former speaker of the
house of representative Alhaji Salisu Buhari who claimed to have graduated from
university of Toronto but as result of sound. Well automated student
registration system the institution was bequeathed with, they were able to
detect easily that he had no academic record in the aforementioned institution.
OF THE BRIEF HISTORY AND ORGANIZATIONAL STRUCTURE OF FACULTY OF INFORMATION COMMUNICATION
Faculty of information and
communication technology was formerly a satellite campus of the Ibadan
Polytechnic, Iree in October 1992.
The faculty was one of the pioneered
faculties that took off with the institution as Osun Polytechnic in October
1992. The faculty had resources accreditation for ND programmes in 1973 and
subsequently full accreditation in 1995, thirty students were admitted for this
program (ND 1 Computer science) as pioneer students.
Faculty of information and communication
technology is one of the faculties in Osun State Polytechnic Iree, who is
offering training to people who are not computer literate.
This faculty of information and
communication technology offers quick training in computer operations, data entry
and use of various programming language.
It runs appropriate program for
secondary school leaves graduates of college of education, polytechnic and
universities. It also train business executives and management staff.
The relevant of registration concerning
her registration are full name, sex, date of birth, marital status, state of
origin, nationality, permanent address and the sponsors. Here her grading
system is as follows
a. For marks from 80 above
b. For marks from 70 to 79.9
c. For marks from 60 to 69.9
d. For marks from 50 to 599.9
e. For marks from 40 to 49.9
f. For marks below 40
1.4 STATEMENT OF THE PROBLEM
The manual system of recording
student registration has been found to be cumbersome tedious and time
consuming, the mode of storage and retrieving of student’s registration
inadequate. It is done manually by clerical staff and this is proving to
un-availability of a centralized pool of student according to their specific
duration of programme. Also the awarding of grades is manual, the scores and
marks of the student are word processed and the result is printed out.
Hence the need for the automation of
the system is expedient.
1.5 OBJECTIVES OF THE PROJECT
1. To create a database per the
registration procedure of the institution
2. To create a file that will handle the
payment of fees by the student
3. To create a file for the academic
records of the student into an appropriate
convert the law score of each offered by the student into an appropriate grade.
OF THE STUDY/THE BENEFITS OF THE PROJECT
Having achieved the aims of the
project, the following benefits are derived:
1. It quicken the registration procedure
2. It leads to the avoidance of
duplication of efforts
3. It provides facilities for decision
4. It control redundancy (duplication of
reduces cost of labour cost of labour force responsible for scoring and
awarding of grades is greatly reduced
reduces inefficiency and inaccuracy
prevent loss of data i.e. data during completion of forms in the manual
generally saves time
SCOPE OF THE PROJECT
This section gives a brief outline
of the extent of which the project covers. The project starts with the
introduction of the study, aims and benefit of the project.
It also covers the literature
review, brief explanation on the existing system, data collection methods as
the computers requirement will be used in the new design.
It also pay attention on the method
used in collecting data analysis of the proposed system and design. It also
take care of the implementation and the control system.
Finally, it makes conclusion,
recommendation as well as appendix, more importantly, due to time constraint
and other factors the project cannot be generalized. It is only restricted to
faculty of information and communication technology.