Design and implementation of a computerised hotel management system
ABSTRACT
This
project is based computerized Hotel and management into gateway Hotel Ibara
Abeokunta.
This
now introduced system solve all the problems that are facing using the old
system (manual system) and the objective of this new system are mentioned
Furthermore,
the use of quick Basic programming language has also contributed to solving
there problems. The language is very interesting once you are used to it,
interactive with all it’s help menu, and flexible for amendments. The operator
will find it amusing. It makes it easy for a non computer expert to operate on
the new system.
This
project limits the Hotels operation for registration of guest, reservation of
rooms, billing guest which is also called Hotel bill and payment for
calculating all employees salary throughout the company.
This
new system design works in the same manner as the old procedure, but it does
little and realistic different, it is accurate fast method I is more
accurate.
TABLE OF
CONTENT
Title Page i
Certification ii
Dedication iii
Acknowledgement iv
Abstract v
Table of Content vi-vii
CHAPTER ONE
1.0
Introduction 1
1.1 Project
Management 1-2
1.2 Rational for
the Project 2
1.3 Aims and
Objectives of the Project 2-3
1.4 Scope and
Coverage 3
1.5 General
Overview of Gateway Hotel, Abeokuta 3-4
CHAPTER TWO
2.0
Literature
Review 5
2.1 Lodging and
Accommodation 5-6
2.2 Food and
Beverage 6
2.3 Payroll 6
2.4 Reservation 6
2.5 Billing
and Cashiering 7
2.6 Storage 7
2.7 Production 7
2.8 Problems
of Existing System 8
CHAPTER THREE
3.0
Analysis
of the Existing System 9
3.1 Computer in a
Hotel Ordering 9-11
3.2 Flowchart 12
3.2.1 System Flowchart
12
3.2.2 Program
Flowchart 12-13
3.4 Input Design 13-14
3.5 Input Output
Control 14
3.5.1 Master File
Specification 14-15
3.6 Output Design 15
3.7 Advantage of
Automated System 15
CHAPTER FOUR
4.0
System
Design and Implementation 16
4.1 Live Running 16-17
4.2 Limitation of
the Implementation System 17
4.3 Benefit of the
New System 18
CHAPTER FIVE
5.0
Summary,
Conclusion and Recommendation 19
5.1 Summary 19
5.2 Conclusion 19
5.3 Recommendations 20 References
CHAPTER ONE
1.0 INTRODUCTION
In virtually
any job whether it is clerical technical, business, or professional whether it
is banking, manufacture, medicine, or retailing compare are useful tools with
which to calculate, measure asses store, retrieve, regulate, monitor
information, dry field of human endeavor is characterized by one a combination
of these process.
The impact of computer or
organization and societies has been phenomenon. In recent years, on increasing
number of researcher have processed various ways of incorporating the use of
computer, in Hotel catering and management course.
1.1 PROJECT MANAGEMENT
A project is a well defined effort
to produce specific result at a specification. Project are always unique, be
definition, an contrasted to normal on going departmental activities.
Management is the art of purposeful direction. On the psychological sides, this
involves both leadership and supervisor. Leadership involve helping other,
reach goal oriented achievement by motivating people to adept common goals and
work toward them. Supervisor on the other and involve helping other to avoid
penalties for misdirected actions, those to avoid penalties for misdirected
actions, those are contrary to the pursuit of accept organizational objectives.
The four basic management function
are to plan, organize, direct and control the work of others.
Project management in different from
the management of a functional department. Management techniques that have
proven successful in other areas do apply the engineering of industrial
computer system.
1.2 RATIONAL FOR THE PROJECT
Computer is an electronic device
that are humorously join together to accept data, process data, store data are
outputting the resulting of the processed data in accordance to an internally
stored programme.
Computer are basically concerned
with the processing of data into a meaning from. Today with the development of
computer system, we are able to use computerized methods that not only
described importance features of the data a but methods that allows into
processed beyond the collected. Data into the area of decision making through
generalization and prediction.
In
Nigeria today, nearly all the hotels want there activities to be computerized.
Because of its efficiency and the effectiveness.
The efficiency impacts are mainly
visible as reduction in transaction process cost, reflecting reduction in
clerical cost, inventory cost and other current also.
Effectiveness impacts are visible in term of faster
processing of throughout increased responses to ad how incurring increased
accuracy the more complete converge of information that computer can accept,
process, retain and provide.
1.3 AIMS AND OBJECTIVES OF THE PROJECT
This project focuses mainly in
computerized of Hotel catering management consequent upon numerous problem
faced by manual handling of hotel
information here below are the main aims and objectives of introducing
computers into hotel and catering management.
- To provide information that could
not be obtained before
- To provide accurate data, when it
is required
- To help to do jobs more
efficiently
- To allow a wider range to task to
be performed
- To present data in a more
understandable way (e.g graphics/colour)
1.4 SCOPE AND COVERAGE
This project is mainly on the
application of computer to hotel catering and managers, staff do face in book
keeping, searching, calculating updata, drawing and transferring of record or
file from one department to another.
1.5 GENERAL OVERVIEW OF GATEWAY HOTEL,
ABEOKUTA
The gateway, Hotel, Abeokuta is a
home away from home in the respects situates on a wide expanse of land quite,
free from Hubbub area of KUTO on the Muritala Muhammed Way. The hotel is ideal
resort to recreate enjoy life in the fullest perspective.
According
to the general manager, Mr Bolaji N. Sonde and the public relation and
marketing officer, Mr Adeolu Adebai, Gateway is a group of three hotel owned by
the Ogun State government and was managed centrally until recently when each
become autonomous with separate boards.
At Gateway hotel, there are 200
rooms including suite and chalet and another annex located at the G.R.A
containing 20 rooms.
Other facilities include a car park,
which can contain 1,500 cars an Olympic size swimming pool, conference room
shopping plaza and four standard terms courts. One of the attraction of the
gateway hotel is the animal pepper soup carnival in JANUARY where no top
artists performed on the carnival group.
Weekend
are always busy at the hotel when guest, are treated to varying of
entertainment and attended to by over 200 highly trained professional fort
example, Porter waiter, keepers, chefs, doorman, linemen, lift man and
receptionist to mention just a few.
GATEWAY HOTEL ORGANIZATION STRUCTURE