The aim of this study is to find out the importance of Department
Vote Expenditure Account Book (DVEA) various department and ministries.
To carry on this study four research question methods were adopted.
In this study, a questionnaire was used to collect relevant data from
the staff of institute of management and technology Enugu, Bursar
Department, from 2000 – 2004. The findings revealed that the institute
has been maintaining the financial regulation of 1976. This also serves
as consistence recording of expenditure and liabilities income in
respect of finds at disposal of department from 2000 – 2004.
The consistence relate to the recent development in the auditing
firms. As approved by SAS 18: statement of account standard on cash
Further more the department vote expenditure account book facilitate
vote watching and ensure that subheads for which the vote books are kept
do not exceed their authorized limits.
Subsequently, this study will go a long way to government and public
sector accounting professionals like staff of the various ministries of
finance. Department and parasatals and corporations will find this
project an immense help to them.
1.1 BACKGROUND OF THE STUDY
The Institute of Management and Technology (IMT) Enugu came
into existence under the then Eastern Central State Edict N0 10 of 1973,
promulgated in the Administrator of East Central State. Ajie Ukpabi
The edict took effect from ist July 1973 and thus give birth
to what is now known as the Institute of Management and Technology (IMT)
Enugu. Dr. Ukwu I. Ukwu became the first chairman of council while
professor M. O. chijoke became the fist rector.
The IMT Enugu has
seven Academia’s school and 27 Academic departments and five
administrative divisions as follows: school of Engineering ahs four
departments , Civil Engineering, Mechanical, Electrical and Chemical
School of Science Technology has four
departments. Science Technology, Building and Quantity Surveying, Food
Technology, Statistics, Computer Science, Printing Technology.
The school of Communication Arts: It has two departments Mass Communication, Fine and Applied Arts.
The school of Financial Studies: This school comprises of Accountancy, Banking, Finance and Insurance.
of Business Studies: Marketing, Purchasing & Supply, Business
Administration and Management, Co-operative Economics and Management
Secretarial Studies and Public Administration.
School of General
Studies: It has four department, languages studies, social sciences and
humanities, Basic Science and Preliminary Studies.
Technical Teachers Education: This school has the following departments
foundation of Education. Business Education and Education.
continuing Education: This school is made up of the following
departments. Staff development or distance education (Uni-Air programme)
part time programme.
The Administrative Divisions: The rector, Registry, Bursary, Library, Estate and Works, Medical Centre.
Bursary department has been recording the expenditure of these various
department from the data of existence to date. The accounts are recorded
in the Departmental office expenditure Analysis Book kept by the Bursar
at the Institute.
But we shall lay more emphasis on the year 2000 to 2004 vote expenditure accounting books.
1.2 STATEMENT OF PROBLEMS
1. The institute has a problem of wrong naming of the vote books. The subheads are not properly coded.
2. There are misplacement of some vouchers which has not been recorded in the vote books.
3. There is attitudes of favouritism in the recording of vouchers in the vote books.
Some of the staff especially the Head of Department usually do not
allow their vouchers to go through the due process. They prefer
themselves going from office to office for collection of the money
assigned to them.