DESIGN AND IMPLEMENTATION OF COMPUTERISED CASE FILLING SYSTEM
objective of this project work was the design and implementation of a
computerized judicial system. The need arose due to the rigorous work
involves in the judicial process and finally the end judgment. in this
project work system design used pure module approach and normalized data
structure that face litates easy usage and independent working of the
modules. It has user interface structure and user friend liness as its
features. The design was implemented using QBASE programming language
that facilitates easy file maintenance. The change over was effectively
done by using parallel change over which made room for proper testing of
the new system. the implementation of using accurate and timely data
collected, storage and retrieval when needed cannot be an indispensable
part of this project work. Hence in our program which can be implemented
in IBM Compatible correcting the files updating also form the nucleus
of this project. In this project it was found that in this system, court
reporting are being done on special stenographic machines which a
programme was developed that was capable of transcribing the
stenographic tape automatically into computer readable tape. The result
of this was transcripts could be produced on a high speed print without
any delay at all. This solution has been investigated by “Aspen system
corporation” in the united states. The form the main objective of this
LIST OF FIGURES
Fg1. Organizational chart (organ ogram) 23
Fig2. Information flowchart 26
Fig3. System flowchart 32
Fig4. Program flowchart 35 -36
TABLE OF CONTENTS
THE PROBLEM AUDITS SETTING.
1.1 STATEMENT OF THE PROBLEM
1.2 PURPOSE OF THE STUDY
1.3 AIMS AND OBJECTIVES OF THE STUDY
1.4 THE DELIMITATIONS OF THE STUDY
1.5 THE LIMITATIONS OF TERMS
1.6 THE ASSUMPTION
1.7 THE DEFINITIONS OF TERMS
1.8 THE ORGANIZATION OF THE WORK
2.1 THE REVIEW OF THE RELATED LITERATURE
DESCRIPTION AND ANALYSIS OF THE EXISTING SYSTEM.
3.1 FACT FINDING METHOD
3.2 ORG. STRUCTURE
3.3 OBJECTIVES OF THE EXISTING SYSTEM
3.4 INFORMATION FLOW DIAGRAM
3.5 PROBLEMS OF THE EXISTING SYSTEM
3.6 JUSTIFICATION FOR THE NEW SYSTEM
DESIGN OF HE NEW SYSTEM
4.1 OUTPUT SPECIFICATION AND DESIGN
4.2 INPUT SPECIFICATION AND DESIGN
4.3 FILE DESIGN
4.4 FILE DESIGN
4.5 PROCEDURE CHART
4.6 SYSTEM FLOWCHAT
4.7 SYSTEM REQUIREMENTS
5.1 STRUCTURE CHART
5.2 PROGRAM FLOWCHATS
5.4 SOURCE PROGRAM
5.5 TEST RUN
6.1 SYSTEM DOCUMENT
6.2 PROGRAM DOCUMENT
6.3 USER DOCUMENT
CONCLUSION AND RECOMMENDATION
has a relatively modest role to play at present in the proper
management of organizations and modern firms. It is compulsory that
based on our understanding of computer and its implementation in the
processing requirements of information it is ubiquitous in organization.
project work aimed at designing and implementing a computerized case
filling system, to provide information for the effective and efficient
process in the case proceedings. The work also gives the best on now
timely, accurate and reliable information. It can be corrected. Also ,
the use of computer in our courtroom recording techniques on data
collected storage of such data no matter how large and also quick access
to them on retrievals. Of such information when they are required.
1.1 STATEMENT OF THE PROBEM
One of the bottlenecks in the case filling process at present in the
difficulty of securing transcripts of proceedings specially enough for
appeals to be heard promptly.
In the case of “02” conspiracy trial in great britian “R.V.
Anderson(1972) QB. 304 in computers and the law page 228, for instance,
back was exceptionally allowed pending the appeal because there was
likely a five month delay before the transcript were available. This
delay is largely caused by the difficulty in security and adequate
number of short and writers and transcripers. In under developed
countries during hearing in the court proceedings judges, lawyers,
magistrates and court there’s mainly use the long hand and short hand in
any recording procedures which in any way does not facilitate
transcript productions prompt whereby some cases remain unheard in the
law court for ten to fifteen years.
1.2 PURPOSE OF THE STUDY
The purpose of this study is to design and implement a computerized
casefilling system which is aimed at the useful application of computer
to improve the problem stated. Hence the study tends to design and
implement computer in an effective, keeping good records and adequate
security of information stored.
In countries like united states it is common for court reporting to be
done on special stenographic machines one solution which has been
investigated by “Aspen system corporation” is the development of
programmes capable of transcribing the stenographic tape automatically
into computer readable tape, where upon transcripts could be produced on
high speed printer without any delay at all. This system was made to
allow more than one person talking at once, since it is very difficult
distinguish what was happening and that was the purpose of this work for
reporting to be heard promptly.
1.3 AIMS AND OBJECTIVES OF THESING
The aim of this work is to create and implement a computerized
casefilling system for system for effective and efficient way of court
reporting to be heard promptly and for immediate judgment. It is also
designs a system which is used to keep good records of data and
information since the courts serves as surety and trusted to avoid fear
and wear of some information.
In the criminal trail it is to a certain the fact, apply the law of
these facts that is judgment and to sentence the caused if found guilty
and computer is to facilitate improving management and corporate
performance by the improvement of information flow within the
corporation. It is also aimed at providing accurate complete and timely
data for the automation services which makes the process of information
to be fast and economical. It also introduces the use of a special
stenographic machine and the use of tape recording where a programme is
developed that is capable of transcribing the stenographic tape into
computer readable tape.
1.4 THE DELIMITATIONS OF THE STUDY
This work is to design and implement a computerized casefilling system
which comprises the specific division on how claim are sued to the court
and how best computer can be implemented to achieve the required aim
and also accomplish the problem stated in the work.
It will review related literature on how cases are being treated and
trial of such cases as regards related topic and referencing to text
books pertaining to it. It further relates on how cases are treated in
different stages. It retrieve information contained in the write.
1.6 THE ASSUMPTIONS
In the law court in Nigeria, the problem at hand is the introduction of
modern technology in achieving the aim so as to meet the required
expectation of the society in the court. It is assumed that there are
risks which they encountered which limits the achievement of their
objectives which are the following assumptions:
1. The use of short hand and long hand manuals in recording information which does not facilitate the job and wastes a lot time.
2. Also as a result of poor storage facilities, there is always the problem of tear and wear of useful information from the files.
a result of old fashioned system of storage facilities of information
it makes it difficult in retrieving them when needed which allows some
cases to overdue in the court.
is assumed that in the corporate body like this they don’t use a
computer which is now required in everyday activity which make it
impossible for collection of accurate computer and timely information
which leads to wrong casefilling taking.
is also assumed that technologist in this area are computer
illiterates and no efforts were made for them to be trained on computer
use in the law court.
it is assumed that reporting can be heard promptly with the use of a
stenographic machine during proceedings in the court room recording to
evidence better simplicity and productivity.
1.7 THE DEFINITIONS OF TERMS
It is a dynamic force for maintaining social order and preventing chaos
in the society. It is difficult to imagine the existence of a community
without law “HONGTON MIFFLIN” (1977) Introduction to law an the legal
system, law makes courts and other officials of law and the legal
system, law makes and other officials of the law help to preserve a
harmonous society. General principles of English law defines law as a
rule to which actions conform. Again law in the strict sence as rule of
conduct imposed by a state upon its members and enforced by the courts.
is a governmental body to which the administration of justices is
delegated. Courts are established by constitution and acts of
legislature HONGTON MIFFLIN (1979). A Court does not undertake to
adjudicate a dispute by itself. It can do this only when someone brings
controversy before it . a court is without a power to indicate
proceedings or investigate situations.
COURTS: It hears and decides controversies by determing facts and
applying appropriate rules. The apposing parties to a dispute argue
their position by presenting arguments on the law and evidence on the
facts in the form of document and testimony from witnesses it is done
before a single case sometimes in the presence of a jury.
In a trial
without jury the judge controls the entire the land determine the
outcome. APELLATE COURTS: It reviews the decision of a trial court
generally an appeal will be only form a final decision of a lower court.
CHAMBERS: The private room of the judge.
CHIEF JUSTICE: The presiding or principal judge of a court.
Is a public officer lawfully appointed to decide instigated questions
according to law. An assult on a judge sitting in court is not only
punishable as a contempt but indictable as a crime against public
justice and more aggravate than an ordinary assult.
A person who for fee or reward prosecutes or definds causes in courts
of records or other judical tribunal or whose business is to give legal
advice in relation to any cause or matter whatever.
Is a public civil officer invested with some part of the legislative
executive or the judicial power given by the constitution
WRIT: Is issued by a court other competent juridiction and it is returnable to the same
To notify the defendant that an action has been instituted against him
an he is required to answer to it at a time and place named.
one who employ and retains as attorney or counselor to manage or defend
a suit or action to which he is a party or to advice him about some
CLAIM: A challenge of the ownership of a thing which is wrongfully with held form the possession of the claimant.
SUE: To commence or to continue legal proceedings for the recovery of a right.
PLANTIFF: He who complains he who in a personal action seeks a remedy for an injury to his rights.
A party sued in a personal action. It does not strictly apply to the
person opposing or denying the allegations of the demand ant in a real
action who is properly called the tenant.
A duty or obligation imposed upon some persons. In practice, it is an
instruction given by the court to the grand jury at the commencement of
their sessions in regard to their duty.
LAWCHARGE: Costs incurred in court in the prosecution suit to be paid by the party cast.
The form in which actions are to be brought and defendant, the manner
of intervening in suits of conducting them. The mode of deciding them of
opposing judgments and of executing. It includes certified copies of
pleadings on which the case was tried.
DOCUMENTS: This are the paper and proceedings which constitute or
become part of the record of a litigation. They include the write,
pleadings, documentary proofs, verdicts inquisitions, judgment and
decrees indient to a cause of judicial proceedings.
TRIAL: The examination before a competent tribunal according to the laws of the land.
LITTIGATION: A contest, authorized by law in a court of justice, for the purpose of enforcing a right.
is a kind of evidence which does not draw its value solely from the
credit to be given to the tactness himself, but rests also in part of
the veracity and competency of some other persons.
WITNESS: One who testifies to what he knows under oaths.
GUILTY: The condition of a person who is charged with a crime, misdemeanor or test admits or confesses it.
ACCUSED: One who is charged with a crime on misdemeanor. It cannot be said to apply to a defendant in a civil action.
The trials of a chancery suit. When the cause is called on in court the
pleadings on each side are opened in a brief manner by the court by the
junior counsel for the plaintiffs.
The conclusion of law upon facts found or admitted by the parties or
upon their default in the course of the suit. the language of judgments,
therefore is not that it is decreed or resolved by the court but it is
A judgment of judicial declaration made by a judge in a case. Judgment
is more usually applied to civil and sentence to criminal proceedings.
Sentence are final when they put an end to the case.
MANAGEMENT INFORMATION SYSTEM: Is an information system whose prime purpose.