CHAPTER
ONE
INTRODUCTION
1.0
BACKGROUND OF STUDY
Employee
clocking systems are time system used by organization to accurately record the number
of hours worked by each employee every week
The clock have
evolved with time and the companies still need some sort of system that they
can use employees payroll and ensure that the employees are paid for each hour
they worked.
Today, employee
use swipe cards with a negative stripe through a slot that reads their name and
records the time every time they clock in or out, much like the old punch clock
system of long ago.
At the end of a
work week, the main computer computes the total hours worked for every employee
and prints it out on a spread sheet. This rids the payroll system of human
error, making it much more efficient.
The MALUM
organization does not used computerized employee time system. The organization
make use of manual time clock system, though time saving and error-free, is not
entirely perfect.
Sometimes, the
magnetic strip on the back of a card may get damaged. When the employee swipes
the card, the machine may not register it.
Such inadequacy
are corrected in the computer time clock system. Even with the advert computer
software and advanced time keeping techniques, the principle of the employee
time clock remains the same.
This project
expresses the hourly employees will always need a way to keep track of their
time and organizations will need logical ways to monitor and records an
employee’s time to ensure productivity.
1.2 STATEMENT OF PROBLEM
The problem is
centered on how to design and implement a computerized employee clocking system
for MALU organization.
From the study
layout the problem determine are:
1.
Inadequacies of the manual time clock system
2.
The problem encountered by the staff reservation
section.
3.
The impact of this software reservation section
4.
The impact of this software design is not entirely
perfect.
5.
The company policy forbids employees from punching or
swiping for each other and both employees stand a chance of losing their jobs
if caught.
1.3
PURPOSE OF STUDY
The purpose of the study is:
1.
To determine the capability of computer that I amount
of jobs which the computer can properly process at a given period.
2.
To correct the inadequacies of the manual time cock
system.
3.
To advent the computer software and advanced time
keeping techniques.
4.
To keep track of the time and ensure logical ways to
monitor and record an employee’s time.
5.
To choose a system that suits the needs such as
biometric time clocks, punch time chalks and computer based time clocks etc.
1.4
OBJECTIVES OF STUDY
The main aims
and objectives of this study is to study is to put to rest the cumbersome and
hectic nature of employee time clocking system.
The manual time
clock system, though time saving and error-free, but computer to correct the
inadequacy and to make the time keeping record to be advanced.
Furthermore, on
this study, the company rules and time clocking technology keep changing in
order to keep employee instead in check, with the advent of new technology,
like clocking in and out using noting but finger prints, such employee behavior
is now a thing of the past.
1.5 SCOPE OF
THE STUDY
This study is
limited to only MALUM organization and to the staff and the non-staff.
Though, the
scope above is in such away that the study can be carried out in one and only
way that is computerizing the employee clocking system. This will help to
modernized the inherent problems encountered by the staff of this organization
1.6 LIMITATION
The factors
that militated against this study in the course of gathering facts and figures,
went a long way in limiting the intended scope of this study as a result of
these setbacks, the work resources was available.
There is the
unavailability of library facilities, lack of contribution by men of MALUM
organization. These factors contribute immensely to the un-attainment of the
desired objectives for the study.
Moreover, lack
of manpower in this course of the study. Upon all this was able to was able to
successfully complete the resources work and come out with acknowledge work.
1.7
ASSUMPTIONS
The complete
implementation and follow up of what is contained in this work will be to a
large extent improve and enhance the activities in planning a computerized
employee clocking system in MALUM organization.
The workers
will be paid according to the time. It is commonly placed near the main
entrance or break room. An employee who is not paid for break time must clock
out for a break and must also remember to clock in before. Resuming work after
the break. Sometimes, it is found that employees try to use time clock to gain
an advantage.
1.8 DEFINITION OF TERMS
Computer system
software: A set of written instruction, which the programs use to computer
system.
Visual program:
This program will help you to construct and design your program in any kind of
form your program required.
Computer:
According to French (1992:2) “ a computer is advice like a machine that works
under the control of stored programs, automatically accepting and storing,
processing data to produce information that is the result of that processing”.
PROGRAM: Set of
instructions which are logically related in sequence and which describes
actions to be taken by the digital computer in providing a solution on to a
given problem.
SOFTWARE: Is
the general term used to describe all the various programs that may be used on
a computer system together with their associated documentation their with their
associated documentation.
HARDWARE: This
is the general term used to describe all the electronic and mechanical elements
of the computer together with those devices used with the computer.
OPERATION: The
action carried out on an activity or process.
MODULES: This
is the act of portioning software’s logically into elements that performs
specific functions and sub functions.
DATA ENTRY:
This is the standard input device through which the system gets more of the
instructions and commands