DESIGN AND IMPLEMENTATION OF SOFTWARE FOR TRACKING STUDENT PROFILE
A system, with numerous definitions can
be literally seen in a computer way as a collection of the hardware and
software components of a computer.
According to Stella C. Chiemeke and
Franca A. Egbokdara (2006), a system is set of components that interact
to achieve a common goal. In another sense, a system is a group of
interrelated or intersecting elements forming a unified whole.
A verification system as in this project
is an application program used to verify that someone or something
rightly and legally belongs to a collection, an organization or an
individual. There are different verification system, notably address
verification system, adult verification system and card verification
system to mention but a few.
Student verification system is used to
know whether or not a student is or was a legal and rightly registered
student. In this context, it is used to verify that a student
belongs/belonged to an institution and to confirm that he/she is
properly registered in a particular department running any of the
This student verification system (SVS),
also known as DELSU e- Verify is a window based system. It is an
electronic and computerized means of verifying someone’s claim of
studentship to an institution by means of their matriculation number
(Mat No) being input, hence using an output clearly showing the truth or
false of his/her claim.
1.1 BACKGROUND OF THE STUDY
In this modern age, computers have
verified the cause of their existence. The advent of computers in our
society caused a lot of criticism on the danger it poses on the
society. Critics of computer and new techniques express their fear on
how computers will displace and replace all human skills thus resulting
to mass unemployment. The presence of computer on virtually every field
of today’s fast life has proved the critic
wrong as the invention of computers and
new technologies continues to create additional jobs for those who
identify themselves with computers and new technologies. This make
computes partner to human beings in any fields of human endeavour.
Over the past decades, students
identification and verification has been a major problem in large
institutions as documents, certificate and studentship can be forged at a
great rate and easy way, using the computer negatively. Forgers fail to
know that in this fast moving world, the computer has equally served as
an aid to decision making, verification and authentication.
This is because of computers efficiency in terms of speed, accuracy, reliability, cost and security among others.
In recent years, awareness has existed
and created in people as it concerned the use of computer in verifying,
authenticating and security activities either through web-based
(internet) or window-based. Decision support system (DSS) and
others system like management information
system (MIS) and information system (IS) are used in organization.
Decisions are largely based on
experience and principle. The value of every degree is the reputation of
the institution and the students produced, hence, the greatest obstacle
to any academic institution which is dishonesty and forgery has to be
balanced with verification and authentication systems and processes. “In
recent times, effort are bring made to build intelligence into computer
system, whereby the computer can be used to process large volume of
structural and unstructured information for decision making”. Said
1.2 STATEMENTS OF THE PROBLEMS
In much higher learning school in the
country, they do have data bank that contain all information of every
students who are learning in the school. In the case of conflict that do
happen in many schools, for the management to fetch out the culprit
cause the management a lot of time and resources. Through the implement
at of the new system, it seeks to provide a reliable storage that will
contain every information that concern both students and their guardian
incase of investigation. It would also solve the problem of mass absence
from the class during lecture by keeping the records of students who
are in the class day by day.
1.3 OBJECTIVES OF THE STUDY
1. The importance of authentic
document and certificate can not be overemphasized as the reputations of
institution are affected in every counterfeit or forged document or
2. To design and implement student tracking system for Delta State University. The system will
• Prove the authenticity of
document and certificate belonging to Delta State University thereby
expunging forged and counterfeit certificate and document from
• Show the valid and legally registered student of Delta State University.
• Prove its supremacy over the existing manual system of verification and identification by using dummy data.
3. To highlight the importance of verifying and authenticating document and certificates.
1.4 SCOPE OF THE STUDY
The scope and focus of this study is on
students’ identification, verification and authentication of document
and degrees (certificate) and monitoring of students via the keep of
their basic academic information and bio data. Importantly, the student
must be students of Delta State University or was a student of Delta
1.5 SIGNIFICANT OF THE STUDY
The use of student information system has the significance effect and this can be enumerated as follows:
To help the school to know the pedigree of all the student admitted into the school.
To create a storage of large volume of data on school records.
To assist the school management for easily identification of students.
To prevents students to involve themselves any havoc happening in the school because of the fear tracking them.
1.6 LIMITATION OF THE STUDY
This study is limited to information
gathered from the review of literature and the data collection method
used. The proposed system is designed on
.NET frame work. Others limitations to the study include:
1. The implementation and usefulness of the system by Delta State University and other education might not be accepted.
2. In availability of the system
on the internet, thought others user apart from the administrator can
use it with some abstraction upon the purchase of the software and
installation there in.
3. Restricted access to some vital and important data and information.
1.7 ORGANIZATION OF THE RESEARCH
This project is divided into five
chapter one gives a generation introduction, theoretical background,
statement of the problem, aim and objective (s) of the study,
significance of the study, scope of the study, organization of the
research and definition of the terms.
Chapter two handles introduction, literature review highlighting basic concepts.
Chapter three is deals with system
design that handles introduction, research methodology, input/output
format, program flowchart.
Chapter four is the system
implementation and evaluation phases that handle system design
flowchart, choice of programming language, analysis of the modules and
Chapter five handles introduction, summary, conclusion and recommendation of the research.
1.8 DEFINITION OF TERMS
Tracking System: It is used for the
observing of persons or objects on the more and supplying a timely
ordered sequence of respective location data to a model e.g. capable to
serve for depicting the motion on a display capability.
Student: A person studying at a university other place of higher education.
Student Information: Is a student-level
data collection system that allows the department to collect and analyze
more accurate and comprehensive information.
Student: An institution for educating children or any institution at which institution is given in a particular discipline.
Software methodology is the set of rules
and practices used to create computer software. It is composed of any
one of the software development models used together with at least a
METHODOLOGY = SOFTWARE MODEL + TECHNIQUES(S)
An in-depth literature review is done using document review and the internet.
The proposed design will be implemented
using MS Visual Studio 2008 tools and Visual Basic as the programming
language and MS SQL server 2005 for the database.
The methodology to be adopted for this
project is the SSADM (Structured System Analysis and Design
Methodology). The SSADM emphasizes on the completing a phase of the
software development before proceeding to the next phase and also being
able to go back to the other phases in a purely sequential manner. The
model used for this project is the RAD (Rapid Application Development
model proposed by IBM (International Business Machine) in 1980 and
introduced to software community by James Martins through his book Rapid
Fig. 1.1 THE SSADM APPROACH
Fig. 1.2 THE RAD MODEL
SSADM and RAD takes a modular approach
to this student’s verification system using a best practice guide to
ensure the successful implementation of the parts of this project
sequentially. The design and testing of the system’s relational database
management system (RDBMS) is to confirm the design specification.
Therefore the window based graphical user face (GUI) will be integrated
to input data into the system’s database. This project starts small and
break down the implementation process into modules that are attainable
based on the adopted requirement and analysis methodology.