CHAPTER ONE
1.1
BACKGROUND OF THE STUDY
When one looked back with analytical
mid, we can concluded that computer technology keeps an advancing with
remarkable increase in speed accuracy and reliability. Computing in whatever
field i.e. science, Business and industry is reaching directly or indirectly
into various aspect of our society without loss of generality, the world has
shrunk into such compactness that no part can afford to lack behind or lie in
isolation.
The advert of computer was hated by
the world as a great revolution like any industry revolution. It promised to
free and from simple routine jobs of respective nature by providing computing
power. The first to have exploited the facility was the search for scientific
acquires, this was not unconnected with the fact the designers by these systems
were Scientifics themselves. Several problems have been eliding satisfactory
solutions through, numerical methods of solution exist but involved a very huge
amount of computation then, by rendering the problem in accurately
accomplished. Not only did computer make reliable solution possible it equally
opened new application methods.
In the past years, an inspection at
close observation of some admission offices in some reputable tertiary
institution revealed that there has been lack of proper documentaries of
admission forms. Also, much time was spent in sorting out qualified and non
qualified forms. This has resulted to a meaningful lost of substantial
efficiency and accuracy in the methods used for instance, in many tertiary
institution, one could not adequately give details of applicants such as the
total number of these that applied the number that qualified from each state or
local government.
In view of the above, this project is
design to implement effectively and efficiently the processing of admission for
PRE- NCE and DEGREE programme.
Most higher institution of today are
non among oat an efficient and standard method of selecting applicant.
a. Purchasing admission forms
b. Submitting the correctly completed
forms
c. Selecting the qualified applicants.
d. Determine the number of intakes
e. Compilation of the list of qualified
applications
The afore-motional processes are
carried out in this project with the aid of computer. There is no doubt that is
these present days is as a result of the benefit derived from the prime
requirement where are completing for skilled job today. The reality is that the
factory machinery is computer based, air line reservations depend on compute,
personnel, financial and administrative procedure have become computerized
including the command and control functions of the military and the police.
This is what prompt the development
of a software which will help management of Osun State College of Education,
Ila In the area of student admission.
1.2
STATEMENT OF THE PROBLEM
The ultimate statement of the
proposed system is to over come the problems in the existing system and to
create effectiveness one of these problems is the stressful and tedious way of
finding out who and who qualified for admission.
Moreover, it will also enable the
staff and management to have more time to think on how and what they can do to
improve the future of the institution which they might never have time to do.
Other statement of the problem is as follows.
1. To reduce staff fatigue
2. To reduce the processing time and
acquire more accurate information.
3. To ensure accuracy in the processing
of forms.
4. To implement a comprehensive data
since for record keeping purpose.
5. To provide the management with food
decision making.
The project work lovers much of
student admission into different facilities and departments, taken into consideration
the entry and degree academics programmes.
Moreover, the project accommodates
future modification of entry requirement for both programmes.
1.3
AIM AND OBJECTIVE OF THE PROJECT
The ultimate aim of this project is
to overcome the problem in the present and forestall effectiveness to the
system with the following objectives.
i.
To
ensure accuracy in the computation and compilation of reports with reliability.
ii.
To
speed up transaction processing of admission operation and generation of
operation with the manual processing of basic electrical operation of admission
decision.
iii.
To
relief the staff operation with the manual processing of basic electrical
operation of heavy, tedious and boring work.
iv.
To
prevent repetitive work and duplication of jobs common in the existing system
with a convectional database system.
v.
To
bring out the advantages of the new system over the present system.
Beside the project also implement a
fully functional system that support configuration for the management so as add
or update information concerning requirement, new department and faculties
without changing the software.
Lastly, it is designed to present the
management a more comprehensive reports system, which includes:
1. List of qualified and non-qualified
applicants.
2. List of qualified applicants with
state and local government.
3. List of qualified applicants based on
gender.
1.4
SIGNIFICANCE OF THE PROJECT
Research was carried out with an
interview the admission officer in person, so as to know the way and manner of
the existing system as well as the administrative of the unit and the problem
they are facing.
The procedure studies are advertisement,
sales, sub mission of application form, sorting into the department, grades and
admission of qualified forms for preliminary and degree candidates since school
has to personally deal with the form and NCE Brochure for course that is to be
scattered for in JAMB and O level requirements.
The new system will be designed,
implement and evaluated.
1.5
SCOPE OF THE PROJECT
Strength and limitative / weakness of this study is as
enumerated below:
Strength of the system
1. the system has memory capacity for
storage.
2. It spends up the flour of work in
admission unit sections at the same time entire institution as a whole.
3. The amount of routine clerical work,
which must be done by people, can be reducing significantly.
4. It provides easy and better access to
information.
WEAKNESS OF THE SYSTEM.
1. It cannot recognize error unless its
programmed to do so.
2. When its faculty it can cause delay
in the work of the units.
3. Also the length of each data entered
from the keyboard must be limited to the volume of fields specified another to
avoid error which may prevent the programme from working effectively, and
lastly external storage should be used to avoid data loss.
1.6
LIMITATION OF THE PROJECT
The system is being designed and
implemented to use test data its is limited only to the activities that are
carried out in the admission department under the student affairs of the
institution.
The security of the data stored in the
memory of the computer cannot be totally quarantined keeping of the necessary
file.
So for the total efficiency of the
system, not need the human efforts as well.
1.7 DEFINITION OF TERMS
Given the meaning of the terms used in this project is important
to ensure easy understanding of all the term. Used ADMISSION: this could be
defined as the act of being allowed to enter or acknowledge that a fact of all
allegation is true.
ADMISSION OFFICER: this is the group of people who decides on
the modalities for the admission of student.
ADMISSION OFFICE: This is a section of a department in which
admission procedure is being done.
REGISTRATION NUMBER: This is a number usually issued to
candidates for identification and for an entry unto NCE’S register.
SERIAL NUMBER: Is number used as a key to the students.
CUT-OFF-MARK: This is the maximum, score of student before he
/she can be considered for admission in to institution.
ATTACHMENT AREA: the area in which the institution is
located. Candidates form this attachment area are given high priority them
determine the cut-off-mark.
Osun state
college of education have five school v112! School of science, school of
education, school of vocational and technical, school of Art and Social science
and school of languages. Which will be talking about as we are further in this
project.