ABSTRACT
The status of computer application in
schools is growing with increase in awareness of roles of computer in
education. Many schools now see it as a necessity to introduce computer in
their various departments for the effective and efficient dispensation of their
service.
For the time being teachers find it
difficult to process the results of student within the short range of time
given or available to them which ranges from the day the school examinations
end to the day of vacation. This project is designed to help primary schools in
quick and error free results processing. It meets the various needs of teachers
in results processing as described by some teachers in Federal Government
College Enugu.
CHAPTER ONE
1.0 INTRODUCTION
A student’s result is the criteria
for the measurement of the student’s capability in terms of academic work in
the school. It is also used to measure a student’s capability in each subject
offered by the student. Without an adequate results processing system, the aim
for which results are produced may not be achieved, because of slightest
mistake made during the process might lead to a very big problem, which may
reduce or eradicate the ability to grade a student from his school result.
For this reason an effective,
efficient and error free results processing system should be designed and
implemented in our schools for proper running of the schools system.
This project is therefore embarked
upon to design and implement a computerized results processing system for primary schools
using St Jude Primary School as a case study to know the problems encountered
in the manual system and how these problems can be solved.
1.1 STATEMENT OF THE PROBLEM
Personal interview with some staff of
St Jude Primary School revealed that the manual method adopted in results
processing pose some problem, these problems include the following:
1. POOR SECURITY OF DOCUMENTS:
Printed documents often get lost at each point in time some of these documents
get eaten by termite and other insects, some are taken away by intruders while
other are easily misplace by those in charge of it.
Students also may have access to the
result sheet and increase their scores.
2. UNTIMELY PROCESSING RESULTS: The
period of time available for the processing of results makes the job through
for teachers. This short period of time which ranged from the end of the exams
to the day of vacation makes teachers work round the clock to make sure
vacation, but most of the times teachers find it impossible to cope with this
short period of time,
as a result of this results are ready
sometimes weeks after vacation.
3. PRODUCTION OF INACCURATE RESULTS:
Sometimes mistakes are being made by
teachers during the calculation of total scores of a student in a particular
subject, average scores and grades of students this lead to the production of
inaccurate results.
1.2 AIM AND OBJECTIVES
All efforts in this research are
geared towards the gathering of sufficient information’s that would help in
making useful suggestions for the alleviation of manual processing of results
in primary schools. Considering the processing speed, storage and retrieve of
information facilities, the computer becomes indispensable in results
processing. The aim and objectives of this project is to design software which
can perform the following.
1. Eradicate the frustration lost of
students’ information after successful registration.
2. Reduce the length of time spent
trying to process students’ results.
1.3 ORGANIZATION OF THE STUDY
This project is organized in chapters
and each treats a particular topic of the project.
Chapter one is the introductory part
of the project showing why undertaken the project. It also identities the
problems encountered in the manual operation, the purpose of the study, the
delimitations and limitations are in deeded. Also the terms relevant to the
project are defined.
Chapter Two is the review of
literature. Chapter three is the design of the study. The methodology of the
research is discussed in this chapter, the source of data and the procedure for
collecting the data is also included.
Chapter four is the methodology of
the system design which is classified into functioned specification and
technical design stage.
Chapter five is the documentation of
the project.
1.4 SIGNIFICANCE OF THE STUDY
Research carried out in
the primary shows that results are still being processed manually. This leads
to various problems which include,
a)
Insecurity of results.
b)
Duplication of results.
c)
Loss of results when files are been carried
from one table to the other.
d)
Wrong calculations during computation.
This project will achieve
the following:
i)
Increase in deficiency
ii)
Easy detection and correction of errors.
iii)
Reduce pressure of work on examination
officers.
iv)
Makes computation less labor intensive.
1.6
SCOPE OF THE STUDY
This
project work covers the registration of students and computation of students
examination score in order to process their results.
1.7 DEFINITION OF TERMS
Automation: This
is the use of control system such as computer to control and process data,
reducing the need for human intervention
Database: This
refers to a large store of related data on a computer that can be access and
modified by the user.
Password: This
is a secret code that a user must type into a computer to enable him access it
or its applications. This is made up of numbers, letter, special character or a
combination of any of the above categories.
Record System: The
act of using a computer system to store and update information/data
sequentially in order to keep file security.
Computerized: To
convert a based system to start using a computer system to control, organize
and automate something.
Data Entry:
This is the standard input device through which the system gets more of the
instructions and commands
Research: A
careful study of something, especially to discover new facts or information
about it.
System: Set of computer
component (that is, the assembling of hardware, software and peripherals to
function together.)
Portal: a
central place for making all types of information accessible to an audience of
varying rang.
IMS (Information
Management System) is a database and transaction/record management system that
was first introduced by IBM in 1968. Since then.
Information: Information
(shortened as info or info.) is that which informs, i.e. an answer to a
question, as well as that from which knowledge and data can be derived (as data
represents values attributed to parameters, and knowledge signifies
understanding of real things or abstract concepts)
Information system:A
computer Information System (IS) is a system composed of people and computers
that processes or interprets information. The term is also sometimes used in
more restricted senses to refer to only the software used to run a computerized
database or to refer to only a computer system.