for one going to school is for better survival tomorrow wherein becoming what
he or she is capable of becoming what he or she wants in life. And the desire
of knowledge is the natural feeling of mankind and every human being whose mind
is not debauched will be willing to give all that is required of him or her to
It is on this basic idea that knowledge oriented
organization (school) has been set up as a ground for people to go in and learn
in respond to paying for their acquired“knowledge for tomorrow's success.
According to Oxford Dictionary of Current (6th
Edition), fee is defined as an amount of money that one pay for professional
Simply put, school fee is that fixed interval payment
made by a student or students to the school he or she attends.
From the definition, one can outline that school fee
payment supposed to be in a regular interval that is timely, although sometime
may not be that ready by the student due to some financial lapses.
Financial lapses poses a lot of problems to school
management because of some pressing needs. However, when students refuse to pay
their school fees on time the school management seems to lack money in the
purse which at this render the management ineffective.
Apart from the management being ineffective
financially, students also face barriers by not being allowed to write their
examinations which is one of the academic frustration or setback. Using
computer“ based system for fees payment necessitated this research in order to
help solve this problems of either delayed fee payment, or the student not
paying at all or the fee being misused/mismanaged or entangled with criminal
attack either on the side of student at the course of payment or the side of
bursary department/school management.
Using Anglican Girl's Grammar School Awkunanaw,
Enugu state as a case study,
the research has the intention of creating a software that could process
students school fees payment to Anglican Grammar girl'sbank accounts and
electronically lodging individual students fees indicating name, class,class category, registration number,
level/class, date of payment, amount of money paid, academic session/ bank's
name, account number, phone number, and
other personal records etc. This will enhance prompt payment and safe delivery
and automatically stop the management and students from being frustrated
financially and otherwise.
1.1 BACKGROUND OF THE
Anglican Girl's Grammar School, Awkunanaw, Enugu state
was founded in the year 1962 and started on the 15th March with twenty-nine
students. later two more students arrived to make a total of thirty one
students. The pioneer Principal is Miss
J.O. Emelumadu (now Mrs.Muo). Three non-tutorial staff
were part of the foundation workers. they are namely: Beatrice Aloanza (cook),
OnamNnji and Nweke Ede(Watchmen). The school operates with the following levels
JSS and SSS for the SSS science, commercial and art schools.
In this school, there is need for automated method of
keeping data, more so a greater need for an automatic school fees payment
system. This would go a long way in alleviating the various problems and stress
involved in the manual method of school fees payment and clearance in the
institution. Moreover, the issue of delayed youth service as a result of
inability to complete the tedious manual process of clearance which involves
school fees clearance would be curtailed when this new system is implemented.
Hence it became imperative for a school fees system to
eliminate the shortcomings of the manual system in place.
These days every sector is known with the
word-computer. We can find computers at everywhere around us. In fact modern
world will be incomplete without computers and their applications. It’s almost
impossible to even imagine the modern facilities without the use of computers.
For many individuals computer means PC, on which they can see movies, play
games, prepare office sheets and manage daily planners. But this is just a page
of the book of computers.
Computer means much more than a PC. A computer can
simply be defined as a machine which takes instructions and perform
computations and operations accordingly. These commanded instructions are known
as programs and computers execute these programs to do an operation. At a time,
a set of instructions can be given to a computer to perform several operations,
simultaneously. This feature is a point of distinction for the computers.
Many types of computers are available these days.
Depending on their usage and service application they can be classified in
various categories. Supercomputers are capable of doing trillions of
calculations in fraction of seconds, so they are used as controlling units of
banking transactions; to keep records of railway, in schools to monitor school
fees payment system in the bursary department and air transportations; to
conduct decent flow of telecommunication and many more complex operations can
be controlled, organized and conducted by using supercomputers.
On the other hand computers are also used in
conducting simple operations like billing, ticket transactions, record
maintenance, security analysis etc. And even computers (PC) are also used to do
home based general activities like office sheet maintenance, day planner,
entertainment etc. So computers are involved in every sector of life with
different forms and different applications.
In modern word everything around us like GPS, ATM
machines, cell phones, petrol pumps, portable play stations and all other
modern devices use computer controlling units to conduct their featured
operations. This simply implies that, when this new mode of operation is
implemented in the bursary department of Our Saviour institute of Science,
Agriculture and technology using computer the process will be efficient and
free from error
1.2 STATEMENT OF THE
The processes of manual school fees for student in the
school has resulted to a lot of problems which makes student not to write exams
on time because of the slow rate of processing the school fess from the bursary
department was done manually. And sometimes lead to the misplacement of the
school fees tellers because of lack of adequate storage medium.
1.3 OBJECTIVES OF THE STUDY
The objectives of this project include:
provide a reliable and transparent system devoid of personal inclinations and
provide a system that will relieve the staff and works of the academy the
stress of search files or data manually
iii. The new
system will bring an end to the issues of lost receipts or of any kind as the
records and data will be stored in the new system database which is safe and
reliable for use and operation
iv. The new
system give a quick access to data and modification of records if necessary.
v. To save
time (fast inputting and accessing of records)
design a system that will be capable of generating the student receipt when
payment is made and recorded with all the corresponding awaiting bills is
ensure accuracy in the records
ensure safety of the documents/records, because the system will be password
aided to reduce access.
ensure consistency of accounts and reduction of error due to damage
reduce forgery and loss of records by theft
1.4 SIGNIFICANCE OF THE STUDY
The project work will help in a good number of ways to
ease the operation of the existing system in the school fees payment system.
The new system will contribute to the record management of the school.
1.5 SCOPE OF THE STUDY
This research work is limited to school fees payment
and documentation for the student of the Girl's grammar secondary
school,Awkunanaw, Enugu. The software developed will be carried out
using Visual Basic, MS Access, so as to manage both the database and at the same
time make the software.
1.6 LIMITATIONS OF THE STUDY
Some of the constraints that my have in one-way or
another affected the outcome of this work include:
Resources: Is not free as the
cost of hardware, software, website design, online distribution cost,
maintenance of your site and time, all these factored into the cost of
providing your product and service can be of limitation to this study.
Power supply: Availability of
stable, efficient and reliable power supply is also a source of limitation this
project as it depend only on source of energy to keep functioning
The bandwidth, which mean how
quickly information travels between the computer where your web site is located
(your Web server), and the visitor’s computer. Even though 56.6kbps modems, and
even 10Mbps cable modems are becoming more common, many people on the internet
are still using 28.8kbps modems.
Also this research work was faced with a lot of
difficulties. Time constraint was one of the limiting factors in carrying out
Financial constraint also constituted in carrying out
an in depth study of this project. Limitations to the extent in which data
could be collected also constituted a problem.
Irregularities in power supply also dealt harshly with
In spite of the above mentioned difficulties, some
data was collected which will be analysed later.
1.7 DEFINITION OF
Computer Network: Computer Network is a
system that connects two or more computers together using a communication link.
(Bufts 1989) World Wide Web: World Wide Wed simply called www is the most
important tool of the Internet. (Jeff 20010)
Databases: A systematically
arranged collection of computer data, structured so that it can be
automatically retrieved or manipulated. It is also called databank. (Adoca
File Transfer: Any kind of computer
file can be sent via the Internet from one Internet user to another. Table of accounts
on spreadsheets, design by a graphic artists, music sound files etc, can all be
exchanged in this way. (Smith 1999)
Web Brower: This is a special
kind of software that processes hypertext make-up language (HTML) document. In
other words, a web browser is a computer program that interprets HTML command
to collect, arranged and display the parts of a web page. (Cleff 2000)
Web Site: A website is a
collection of many interconnected web pages organized by a specific college,
organization company etc, containing web pages (good and commodities) on the
Internet. Web site are stored on web servers. There are many web site and
thousand of HTML pages on each web site. A web site is a treasure of
information and entertainment. ( Donald 1986)
Hyperlinks: Hyperlinks are
highlighted words and phrase you find on web documents that you can click on as
to jump to some other documents or Internet services. ( Clex 1990)
Offline: Disconnected from
computer network; describes a computer terminal or peripheral device disconnected
from a computer network. (Wikipedia 2011)
System: Set of computer components that is, an
assembling of hardware, software and peripherals functioning together. ( Fans
Automation: This is the use of
control system such as computer to control and process data, reducing the need
for human intervention
Database: This refers to a
large store of related data on a computer that can be access and modified by
Record: is a document made
or received in the course of a practical activity as an instrument or a
by-product of such activity, and set aside for action or reference.
Password: This is a secret code
that a user must type into a computer to enable him access it or its
applications. This is made up of numbers, letter, special character or a
combination of any of the above categories.
Receipt: a piece of written
note that attest for a payment done to one another caring the amount paid and
balance if incurred usually signed by both party or one end.