DESIGN AND IMPLEMENT STUDENT REGISTRATION AND ONLINE PAYMENT PORTAL
The trend shows that more Nigerians do
financial transactions electronically viabanks ATMs, internet banking and
SMS-banking. It was reported that in Nigeria majorbank, the number of ATM
transactions is 3.5 to 4 million (of total 5 million transactions) in a single
day. In another bank, the ATM transactions are increased by 32% annually.
Still,the banks in Nigeria seem to be confident that the ATM transactions would
keep onincreasing in the next several years as they continue to add more ATMs
in the entire areas of Nigeria. As reported, currently, web technology has also
been used widely. Inline with this trend, the internet transactions in Nigeria
are also increased fantastically (up to87% in a single quarter) so is the SMS and
mobile banking transactions. Withthis trend, it could be said that conducting
transactions electronically has been becomingnecessity and way of life of Nigerians.
By considering the trend, it is necessary
that higher education institutions (HEIs) in Nigeria,where most depend on the students’
fees to operate, provide electronic payment services forthe students. Since
students in an HEI might origin from all over area of Nigeria, and theirfees
might be paid directly by their parents, it would be best if the payment system
could beaccessed through the banks wide ATM network, internet, and cellular
network established in
Nigeria. What a pity, though, the result of
our survey on the HEI websites reveals that amongmore than 3000 HEIs in Nigeria,
only less than one thousand have been operating “online systempayment” where
most of their online systems accept payment transactions conducted in limitedor
a few banks network only. Certainly, this could be considered as a drawback in
terms ofcatching up with IT use and fulfilling the Nigerians needs of
electronic transactions. Byconducting limited survey on a few HEIs, I also
found the fact that the financial HEImanagements nowadays still encounter
problems related to balancing the total of student billswith the actual payment
made. They are also having difficulties in generating the up to date
yetaccurate financial reports. These, of course, cause inefficiencies in the
Developing Electronic Payment System (EPS)
to handle union bills and payment is a complextask, since students’ and
parents’ behavior as well as their needs, HEI managementrequirement,
integration with the academic information system, IT infrastructure,
banksproducts offered and banks collaboration must be addressed. The task is
also challenging as theliteratures acknowledge that IT projects are high-risk.
(It was reported that 34% of IT projectswere late or over budget, 31% were
abandoned, scaled back or modified, only 24% werecompleted on time and on
budget. Also reported that only 28% of softwaredevelopment projects were
Contributions: Despite the urgent needs of
EPS for HEIs and the challenge in developing one,we could find research results
of EPS concerning with e-commerce or government institutionsonly. Therefore,
this paper is intended to contribute in presentingthe development method and
model of EPS for student unions (a HEIs type with the largestnumber in Nigeria),
which specifically ensure the project success. Our approach is: Wedefine the
key success factors in the early stage of requirement gathering, then, in the
followingstages, the student union government policies and system models are
designed in such a way to ensure that keysuccess factors are achieved. As the
banks maintain confidentiality of their system for the sakeof security,
detailed discussion of the system development could only be presented for
thesystem component owned by the student union. The research is conducted in a well-known
polytechnic in Nigeria.
1.2 CASE STUDY:
STUDENT UNION GOVERNMENT (OGITECH CHAPTER)
Government (OGITECH CHAPTER)was founded in 2013 with some elected executives,
legislative and electoral body; some of the executives are president, vice
president, transport director, sports director general secretary and etc.
student union Government comprises of 3 organ namely:
1. The Executive Council
2. The Student Representative Council
3. The Judiciary
1. EXECUTION COUNCIL FUNCTIONS
- The management of the union shall be entrusted to an executive
council, which shall serve for one academic year. The executive shall be
elected in the second semester.
- The executive council shall super intend and control the affair
of the union and cater for the interest of its members. It shall submit
its annual budget of less 15% of its total income to the student representative
council within a month into a new academic session. The 15% saving will be
paid into a separate account known as the student trust account, such
savings would be used for contingency purpose (s) that are beneficial to
the student body subject to the approval of the S.R.C PRESIDENT, DIRECTOR
OF FINANCE and TREASURER. The executive council shall organize an annual
student union week otherwise known as “POLYWEEK” in accordance with the
article 2© of the constitution.
- It shall be the responsibility of the union executive to fix
union dues subject to approval of the student representative council which
shall be paid into specified account in the bank.
- Membership fee shall be subject to review when necessary by the
executive council to meet the needs of the union. Such fees shall be
approved by the student representative council.
- The executive council shall prepare the semester programme and
present if to the house of representative within a month into the semester
for approval. The house of representative shall within 7 days of receiving
the programme return the vetted version to the executive council for
presentation to the house of senate for ratification.
- In the event of any matter arising which is not wholly or in
any part covered by the rules of the union, the executive council with the
approval of the student representative council shall have powers deal with
such matter to the best of the union.
- Shall exercise any other duties that may be assigned to it by
the student representative council
QUALIFICATION OF THE EXECUTIVE COUNCIL
The executive council comprises
Assistant Secretary General
Director of Socials
Director of Publicity
Director of Welfare
DeputyDirector of Welfare
Director of Finance
Director of Sports
Any student union member
shall be qualified to vote and be voted for to serve in the executive council
provided such student is:
- A fully registered student of the polytechnic
- Has obtained a cumulative grade point of not below 2.50 (with
or without carry over) in the current session or in the absence of the
first semester result a G.P.A of not less than 2.50 at the end of the
- Is not found to have been involve in fraud, misappropriation of
fund and anti-union activities within then polytechnic
- Is not a member of any unlawful association within and outside
- Is not on industrial attachment
- Is not gainfully employed by any employer
- Does not hold execution position in any registered club/society
or if he hold such position (s) shall relinquish same prior or nomination.
The post of the president and
secretary general has been reserved for those
student who have spent at least a session in the institution as
matriculated student and have served the union in the past as a member of the
student representative council or S.U.G executive of there is a strong evidence
of leadership and service to the institution. This is also applicable to the
senate president and speaker of the house of Representative.
2. STUDENTS REPRESENTATIVE COUNCIL
There shall be a student representative
council (SRC) which shall be the highest legislative body of the union. It consists
of the House of Representative.
HOUSE OF REPRESENTATIVE
The House of Representative consists of members
elected by popular vote on class basis. Each class consist a constituency.
Member shall meet appointment date by SUECO after being duly elected to elect
the officers of House of Representatives. Shall form a quorum by two-third of
its members and shall carry any motion by a simple majority of the House. Shall
exercise such other power to be delegated to it according to the provision of
OFFICERS OF THE HOUSE OF
The House of Representatives have the
following officers. Speaker, Deputy
Speaker, Clerk of the house, Deputy Clerk, Sergeant at arms. The election of
the above officials shall be such that no school in the institution shall fill
more than on position. For the purpose of the first meeting at which above officers
shall be elected by the SUECO Chairman or his Representative shall preside over
the meeting and conduct the election.
OF THE HOUSE.
CLERK OF THE HOUSE
The judiciary comprises of the Judicial
Council and the Court of Appeal.
There shall be a Judicial Council for the Students Union of OGITECHPolytechnic.
The Judicial Council l
comprise of two members from each school who shall hereafter be referred to as
Judges shall meet on an appointed
day by SUECO after been duly elected to elect the officers of the judiciary.
The Judicial Council shall be headed by the Chief Judge who shall be elected
form among the judges.
Judicial Council shall be formed in the second semester.
The term of office of the Judicial
Council shall be one academic session.
Judicial Council shall be independent and members shall enjoy a secured tenure
of the office and shall hold office until a new full Judicial body is
constituted to replace them.
shall be a by-election in case of any vacancy.
shall comprise of HND students who must have spent at least one academic
session in the Polytechnic.
OFFICERS OF THE JUDICIAL COUNCIL
There shall be:
(i) A Chief Judge.
(iii) Deputy Registrar.
The tenure of office for the
organs of the union or any office holder is one academic session.
Student Union Government of Ogun
State Institute of Technology Accountoffice was created by the school
management during the Prince Sola Adetutu Administration with the primary
objective of satisfying the institute a qualified student unionism. Therefore
as an important arm of the school system it has to be consistently developed to
meet this need.
The student union government
currently boosts of a well-qualifiedtreasurer and committed administrative
assistants who are highly meticulous in carrying out the various student
payment procedures. However a few lapses have been noticed especially in the managing
of student’s information in terms of accessing student payment details. The present system operates a manual system
of data collation and Processing of student registrationand union due.As a
result the following problems are evident:
1. Inaccuracy in data documentation of student’s
2. Problems of data insecurity or
3. Time wastage and other problems associated
with manual method of data processing.
The highlighted problems of the existing
system are listed below:
The existing system does not does not allow
online student registration of the union
The existing system is not flexible,
The existing system cannot check student
details online and also it cannot be used to register students’ referee
The existing system cannot be queried
all because the size of the database is very small.
The new proposed
system will be running on a server, using Dreamweaver as the front end and MySQL
which will serve as the database at the back end with java script, cascading
style sheet (CSS) and php script application to build the new system and couple
it as executable program, whereby it will be running or operating on a micro-computer
or a standalone computer system which will be launched on a server (WAN) for
every applicant to use. The newly proposed system will be menu driven program,
whereby it will display some sets of control that the user will be viewing to
make selection of an object.
The new proposed
system will also be able to receive data from the keyboard in the student
registration page, such as first name, last name, age, sex, local government,
state, nationality, contact address, phone no, registration of student at the
beginning of each session and checking of student dues etc. and it will process
the data been received from the keyboard based on the condition specified by
the user and the data received.
The new proposed system will be able to
New students into the association.
All levels that students are will be registered because
levels due are not the same.
The new proposed system will update and delete unwanted
existing records in the database.
The new proposed system will determine the failed and
successful transaction made by each student.
The main objective of the study is to DESIGN
AND IMPLEMENT STUDENT REGISTRATION AND
ONLINE PAYMENT PORTAL. Other specific objectives are:
know the advantages of Online Payment Portal
b. To know the associated problems with the
Online Payment Portal
c. To find solution or suggest solution to
the problems of automated Online Payment Portal.
software shall be used to register student online.
software shall be used to pay S.U.G due online
software shall use a Vogue pay payment gateway for online transaction
GATEWAY – An avenue where by payment can be made via web.
Automated Teller Machine. A cash machine.
CREDIT CARD –
A plastic card, usually with a magnet strip or an embedded microchip, connected
to be a credit account and used to buy goods or services.
ONLINE – This
describes a system which is connected (generally electrically) to a larger
SUG – Student
Union Government. The elected student representative body that represents the
entire student of an institution within the school and outside the school.