Design and implementation of a computerized hostel allocation system



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Design and implementation of a computerized hostel allocation system



ABSTRACT

This Project work intends to address some of the problems encountered in the allocation of hostels to students manually in Universities, using University of Calabar as the case study. The growing number of students in higher institutions posed a lot of accommodation problems on the part of students and school management. Some of the problems encountered include, few hostels that exist in the University are not properly managed, statistic of rooms required to match the growing number of students are farfetched, students who have paid hostel fees  may end up not getting rooms because of lack of bed, Hostel administrators cannot give accurate information of the occupancy of a particular room. In respect to all of these existing problems, it became necessary to design a system capable of managing a database which allocates hostel to student. The system to be designed will keep track of all the available rooms and its occupants. This hostel management system was implemented using HTML, PHP and MySQL.

 

 

 

TABLE OF CONTENT

TITLE PAGE ---  ---      ---      ---      ---      ---      ---      ---      i

CERTIFICATION ---     ---      ---      ---      ---      ---      ---      ii

DEDICATION --- ---      ---      ---      ---      ---      ---      ---      iii

ACKNOWLEDGEMENT ---  ---      ---      ---      ---      ---      iv

ABSTRACT ---    ---      ---      ---      ---      ---      ---      ---      v

TABLE OF CONTENT ---      ---      ---      ---      ---      ---      vi

LIST OF FIGURES ---   ---      ---      ---      ---      ---      ---      x

LIST OF TABLES ---    ---      ---      ---      ---      ---      ---      xi

CHAPTER ONE: INTRODUCTION

1.1.0    General introduction ---        ---      ---      ---      ---      ---      1

1.2.0    Introduction ---  ---      ---      ---      ---      ---      ---      1

1.3.0    Problem definition ---  ---      ---      ---      ---      ---      2

1.4.0    Objective of study ---   ---      ---      ---      ---      ---      3

1.5.0    Research justification---        ---      ---      ---      ---      ---      4

1.6.0    Research methodology ---     ---      ---      ---      ---      4

1.7.0    Scope and limitation of study ---    ---      ---      ---      5

1.8.0     Definition of terms --- ---      ---      ---      ---      ---      6

1.9.0     Chapter layout ---       ---      ---      ---      ---      ---      6

 

CHAPTER TWO: LITERATURE REVIEW

2.1.0    Introduction ---  ---      ---      ---      ---      ---      ---      8

2.1.1  Overview of Hostel System ---          ---      ---      ---      ---      8

2.1.2  Brief history of Hostel Systems ---   ---      ---      ---      9

2.2. Type of Hostels ---  ---      ---      ---      ---      ---      ---      10

2.2.1  Hostelling International  (HI) (Wikipedia, 2013)  ---      11

2.2.2  Independent Hostels ---  ---      ---      ---      ---      ---      11

2.2.3  Boutique Hostels (Wikipedia, 2013)         ---      ---      ---      12

2.2.4  Mobil Hostesl (Wikipedia, 2013) --- ---      ---      ---      13

2.3.0  State-of-the-Art E-Hostel Systems---         ---      ---      ---      14

2.3.1  Hostel Reservation Script ---   ---      ---      ---      ---      14

2.3.2  Anand System Inc ---     ---      ---      ---      ---      ---      15

2.4.0    Proposed Contributions ---   ---      ---      ---      ---      16

 

 

CHAPTER THREE: SYSTEM DESIGN METHODOLOGY

3.1.0    Introduction ---  ---      ---      ---      ---      ---      ---      17

3.2.0    System Requirements Specification         ---      ---      ---      17

3.3.0    System Design ---        ---      ---      ----     ---      ---      ---      18

3.3.1.0 Logical Design ---        ---      ---      ---      ---      ---      18

3.3.1.1 Input Design --- ---      ---      ---      ---      ---      ---      18

3.3.1.2 Output Design ---        ---      ---      ---      ---      ---      ---      22

3.3.1.3 Menu Design --- ---      ---      ---      ---      ---      ---      23

3.3.1.4 Use Case Design ---     ---      ---      ---      ---      ---      25

3.3.1.5 Activity Design ---       ---      ---      ---      ---      ---      25

3.3.1.6 Program flowchart ---  ---      ---      ---      ---      ---      27

3.3.2.0 Physical Design ---      ---      ---      ---      ---      ---      29

3.3.2.1 Program Specification ---      ---      ---      ---      ---      29

3.3.2.2 Layout of Files Design ---     ---      ---      ---      ---      33

3.3.2.3 System Controls ---     ---      ---      ---      ---      ---      36

3.3.2.4 Structure of Database Design ---    ---      ---      ---      37

 

CHAPTER FOUR: SYSTEM IMPLEMENTATION

4.1.0    Introduction ---  ---      ---      ---      ---      ---      ---      38

4.2.0    Features and Choice of Implementation Language      ---      38

4.3.0    System Testing Strategies --- ---      ---      ---      ---      41

4.3.1    Unit Test ---       ---      ---      ---      ---      ---      ---      41

4.3.2    Integration Test ---      ---      ---      ---      ---      ---      42

4.4.0    Target Computer System Requirements  ---      ---      43

4.4.1  Software Requirements ---       ---      ---      ---      ---      43

4.4.2  Hardware Requirements ---     ---      ---      ---      ---      44

4.5.0    Software Maintenance Issues ----    ---      ---      ---      44

4.5.1    Corrective Maintenance ---    ---      ---      ---      ---      45

4.5.2    Preventive Maintenance ---   ---      ---      ---      ---      45

4.5.3    Adaptive Maintenance ---     ---      ---      ---      ---      46

 

 

 

 

CHAPTER FIVE: RECOMMENDATION AND CONCLUSION

5.1.0    Introduction ---  ---      ---      ---      ---      ---      ---      47

5.2.0 Application of the E-Hostel System to UNICAL Hostel

          Allocation ---        ---      ---      ---      ---      ---      ---      47

5.3.0    Suggestion on Further Research     ---      ---      ---      48

5.4.0    Recommendation ---    ---      ---      ---      ---      ---      49

5.5.0    Conclusion ---    ---      ---      ---      ---      ---      ---      50

REFERENCES ---         ---      ---      ---      ---      ---      ---      51

APPENDICES --- ---      ---      ---      ---      ---      ---      52

          Appendix A: Source Code Listings

          Appendix B: Sample Output

 

 

 

 

 

 

LIST OF FIGURES

Figure 3.1   Login Interface     ---      ---      ---      ---      ---      19

Figure 3.2   Update Hostel Interface ---      ---      ---      ---      20

Figure 3.3   Allocate Hostel Interface ---     ---      ---      ---      21

Figure 3.4   View Allocation Interface ---   ---      ---      ---      22

Figure 3.5   Search Field Interface ----        ----     ----     ---      23

Figure 3.6   Menu Design ---   ---      ---      ---      ---      ---      24

Figure 3.7   Use Case Diagram ---     ---      ---      ---      ---      25

Figure 3.8   Activity Diagram for the Proposed System         ---      26

Figure 3.9   Flowchart of the Proposed System ---        ---      ---      28


LIST OF TABLES

Table 3.1    Layout of User Table ---          ---      ---      ---      ---      33

Table 3.2    Layout of Hall Table --- ---      ---      ---      ---      34

Table 3.3    Layout of Student Table ---     ---      ---      ---      35

Table 4.1    Software Requirement for the Target System ---  43

Table 4.2    Hardware Requirement for the Target System --- 44

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 


CHAPTER ONE

INTRODUCTION

 

1.1.0    GENERAL INTRODUCTION

It is safe to say that most activities such as hostel allocation carried out in most universities in Nigeria are done manually. Therefore, there is a lot of strain on the individuals running the hostels. An E-Hostel system is simply software developed for managing most activities that take place in the hostels with the help of a hostel administrator.

The goal of this research work is to provide a solution to the problem of hostel management, by designing a computerized system which is user-friendly and GUI-oriented that will be compatible with the existing manual systems. The software to be developed will solve the problem of hostel management; thus helping to reduce problems associated with the manual hostel management system. The project uses University of Calabar as Case Study.

 

1.2.0    INTRODUCTION

This chapter introduces the study and provides relevant information on the background of the study. It begins with problem definition (statement of the problem) which describes the major problems associated with manual hostel management. This is followed by the research objective putting in a nutshell what is to be achieved by the study. Subsequently, the Research Justification is presented, which justifies the essence of the research. The Research Methodology describes the procedures used in conducting the research. Scope and Limitation discusses the area the research is limited to and also highlights the constraints encountered during the course of this work. Finally, there is definition of terms and chapter layout which defines peculiar terms related to the study alone and summarizes the entire chapters respectively.

Citation - Reference

All Project Materials Inc. (2020). Design and implementation of a computerized hostel allocation system . Available at: https://researchcub.info/department/paper-6634.html. [Accessed: ].

Design and implementation of a computerized hostel allocation system


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This Project work intends to address some of the problems encountered in the allocation of hostels to students manually in Universities, using University of Calabar as the case study. The growing number of students in higher institutions posed a lot of accommodation problems on the part of students and school management. Some of the problems encountered include, few hostels that exist in the University are not properly managed, statistic of rooms required to match the growing number of students are farfetched, students who have paid hostel fees may end up not getting rooms because of lack of bed, Hostel administrators cannot give accurate information of the occupancy of a particular room. In respect to all of these existing problems, it became necessary to design a system capable of managing a database which allocates hostel to student. The system to be designed will keep track of all the available rooms and its occupants. This hostel management system was implemented using HTML, PHP and MySQL... Click here for more

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